Agenda

Return

C. 99

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	December 4, 2018

Contra

Costa

County

Subject:

Purchase Order - Dell, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/04/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Liz Arbuckle, 335-1529
cc:	Heike Anderson Liz Arbuckle Paul Reyes

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 4, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Sheriff-Coroner, a purchase order with Dell, Inc., in an amount to not exceed $124,000, to provide replacement and expansion of computer hardware equipment and software licenses for the Automated Regional Information Exchange System (ARIES).

FISCAL IMPACT:

100% funded by Urban Areas Security Initiative (UASI) 2017 grant. No change in Net County Cost.

BACKGROUND:

The Automated Regional Information Exchange System (ARIES) is a software application owned by Contra Costa County, and used by the County and other law enforcement agencies to manage criminal justice data collected from law enforcement agencies. ARIES manages the data provided by local law enforcement agencies that is stored on the County servers. ARIES serves more than 9,106 users from over 93 different agencies. The projects serve to renew critical infrastructure, enhance system redundancy and expand capacity for growing demand. Dell is the vendor who will supply the equipment to support these projects. Dell has experience partnering with government agencies of all sizes to help deliver IT services that improve delivery and reduce costs. In addition to Dell’s reputation amongst government agencies, the Office of the Sheriff –Technical Services has a long history of working with the Dell’s equipment and infrastructure environment. It would be to ARIES’ advantage to leverage the knowledge, skills and experience that the Technical Services unit has accumulated over the years by working with Dell.

CONSEQUENCE OF NEGATIVE ACTION:

Continued use of the servers after its manufacturer’s warranty has expired introduces the greatest danger to ARIES’ continuity. If parts fail, ARIES has no guarantee parts can be procured. Security exploits may no longer be patched. Vendors may stop supporting and offering software that the equipment needs and depends on. Due to these reasons and more, it’s critical to replace the current expired infrastructure.
The purpose of enhancing system redundancy is to duplicate the critical components of ARIES system with the intention of increasing reliability of the servers. Currently there is no redundancy infrastructure in place to protect ARIES from destructive activity. If this purchase is not approved, there is no plan in place to ensure that essential data processing operational tasks can be conducted after the disruption and unable to facilitate the rapid restoration of a data processing system following an interruption.