Agenda

Return

C. 42

To:	Board of Supervisors
From:	Dianne Dinsmore, Human Resources Director
Date:	December 5, 2017

Contra

Costa

County

Subject:

Establish the Classification of Benefits System Administrator; Add 1 Acctg Tech; Reallocate HR Systems Analyst salary

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/05/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Dianne Dinsmore, (925) 335-1770
cc:	Gladys Scott Reid Nancy Zandonella

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 5, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 22196 to establish the classification of Benefits System Administrator (AGDG) (unrepresented) on the salary schedule at salary plan and grade B85 1001 ($7,700 - $10,319), add one (1) Accounting Technician (JD7A) (represented) position at salary plan and grade 3RX 1236 ($4,043 - $5,163); and reallocate the salary of the Human Resources Systems Analyst (AGSE) (unrepresented) classification from salary plan and grade B85 1787 ($6,998 - $8,506) to salary plan and grade B85 1857 ($7,500 - $9116) in the Human Resources Department.

FISCAL IMPACT:

The Benefits System Administrator position was added to the Human Resources Department as part of Resolution No. 2017/117 and included in the adoption of the FY 2017-2018 Budget. The annual cost of the position is approximately $161,608, which includes an estimated pension cost of $26,053. The annual cost of the Accounting Technician position is approximately $84,866, which includes an estimated pension cost of $13,681. The annual cost of the reallocation of the salary for the Human Resources Systems Analyst classification will be $14,652 for two positions, which includes an estimated pension cost of $4,131. The cost of this action will be offset by charges through the Benefits Administration Fee except for approximately $7,326 which is within the Human Resources Department FY 17-18 budget.

BACKGROUND:

The Board of Supervisors authorized the addition of a Benefits Systems Administrator position in the Employee Benefits Division in the 2017/18 budget to provide the technical expertise and oversight needed to support the new functionality and increased complexity introduced with the upgrade to PeopleSoft 9.2. This action creates the classification and establishes the salary range associated with the position.

In addition, additional accounting technician level assistance is needed to support the new PeopleSoft 9.2 functionality as well as the activities that transferred from Auditor-Controller to the Employee Benefits Division following the upgrade.

Finally, a salary adjustment to Human Resources Systems Analyst is needed to address difficulties in recruiting qualified candidates to maintain the increasingly complex system. The Human Resources Department has recruited twice unsuccessfully to fill the position. A market survey found that the HR Systems Analyst is approximately 11.5% below the median of $9,490.60 of the Bay Area counties. The classification was previously aligned with Payroll Systems Administrator, which was adjusted earlier this year prior to recruiting to fill that position. Although the median for HR Systems Analyst is $9,490.60, it is recommended that it be aligned with Payroll Systems Administrator so as not to create internal inequity.

CONSEQUENCE OF NEGATIVE ACTION:

For long-term continuity and cost-effectiveness, the ongoing maintenance and support of the system should transition to County staff. If this action is not approved, the Human Resources Department will have to continue to rely on costly outside consultants.