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TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE

Meeting Date:	12/11/2017
Subject: RECEIVE Report on PG&E Coordination with Cities & Contra Costa County for Street Light Maintenance & MONITOR Implementation with PG&E.
Submitted For:	TRANSPORTATION, WATER & INFRASTRUCTURE COMMITTEE
Department:	Conservation & Development
Referral No.:	13
Referral Name:	Monitor implementation of the Letter of Understand with PG&E for the maintenance of PG&E streetlights in Contra Costa County
Presenter:	Rochelle Johnson, Department of Public Works	Contact:	Rochelle Johnson (925)313-2299

Information

Referral History:

The Transportation, Water and Infrastructure Committee (TWIC) accepted the 2016 status report regarding the pertaining to coordination between Cities (Countywide) and PG&E on November 10, 2016.

Referral Update:

The TWIC requested Public Works staff to report annually on the status of street light maintenance coordination efforts with PG&E. Staff last reported to the TWIC on November 10, 2016 regarding this item.

Background
The Letter of Understanding (LOU) dated February 2008, between PG&E and the County states the commitment of PG&E for open communication and responsive service levels and actions in resolving issues related to street light performance. A method of maintaining open communication channels was determined to be conducting regular discussions at Street Light Coordination meetings including the County, its constituents, Cities and Towns. However, in 2015 there was a change in the frequency of these meetings at the request of PG&E.

To address the consideration that cities may have determined that meetings were no longer useful, County staff administered a survey to all 19 cities within the County at the request of PG&E. The results of the survey were presented to TWIC in September 2016. The survey demonstrated to PG&E and County staff that the cities were interested in the continuance of the Street Light Coordination Meetings. Data from the survey reflected that coordination meetings should reconvene on a quarterly schedule, include presentations related to industry growth and advancement, and be conducted at various rotating governmental locations. Moreover, it was determined that meeting locations and topics would be decided at the end of each meeting in preparation for the following meeting.

As a result of this data, meetings resumed on Monday October 2, 2017. Meetings to follow will be scheduled on Mondays-- January 22, April 23, July 23 and October 15, 2018, and follow a similar quarterly schedule moving forward. The meeting on October 2 was well attended with representation from 13 cities, the County, and PGE. Agencies who were not able to attend indicated that there was a scheduling conflict and would plan to attend future meetings.

Based on the interest of cities represented at the meeting, topics of interest for future meetings include:

• LOU update,
• Advanced Controls,
• And meeting other PG&E managers from other areas including the East Bay Division and Service Planning.

This information will be used to select presentations and develop agendas for the 2018 meeting. As a result of the feedback from the meeting convened on October 2, PG&E and Contra Costa County management will pursue updating the LOU to reflect the needs of the Cities and County, addressing the type of support needed from PG&E.

Recommendation(s)/Next Step(s):

RECEIVE this status report on the light coordination effort between PG&E and the County Public Works Department and Cities for street light maintenance.

Fiscal Impact (if any):

None. All costs for street lights are funded by County Service Area L-100 or Community Facility District 2010-1.

Attachments
No file(s) attached.