Agenda

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C. 95

To:	Board of Supervisors
From:	John Kopchik, Director, Conservation & Development Department
Date:	December 5, 2017

Contra

Costa

County

Subject:

Report on FY 2016/17 and 2017/18 Budgets for the Congestion Management Agency and the Regional Transportation Planning Committees (RTPCs)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/05/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Robert Sarmiento (925) 674-7822

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 5, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ACCEPT report on the Fiscal Year 2016/17 and 2017/18 budgets for County contributions to the Contra Costa Transportation Authority, the Congestion Management Agency for the County, and the Regional Transportation Planning Committees, and APPROVE County contributions toward these budgets.

FISCAL IMPACT:

No impact to the General Fund. The County contribution to the Congestion Management Agency and the Regional Transportation Planning Committees is accounted for and funded from the annual operating budgets approved by the Board of Supervisors for the Public Works Department and the Department of Conservation and Development, using gas tax and Measure J Return-to-Source revenue.

BACKGROUND:

The agreement that created the County's Congestion Management Agency (CMA) requires referral of its budget to the member jurisdictions. The Regional Transportation Planning Committees (RTPCs) were established by the County and the cities to facilitate cooperative multi-jurisdictional transportation planning in the four subregions of the County, pursuant to the Measure J Transportation Improvement and Growth Management Program. Some RTPCs require member jurisdictions to review their proposed annual budgets. The Board has taken these actions annually for many years but FY 2016/2017 was missed by staff.

This Board Order also reports on the budgeted financial contribution from Contra Costa County to the CMA and the RTPCs for FYs 2016/17 and 2017/18. Exhibit "A" compares the proposed County contribution for FYs 2016/17 and 2017/18 to previous years’ budgets for the different planning entities.

Contra Costa Transportation Authority
The Contra Costa Transportation Authority (Authority) was created in 1988 to manage funds generated by a special half-cent transportation sales tax ("Measure C") which was approved by voters to fund local transportation projects. The Authority also administers the related voter-approved growth management program requirements. Measure J extended this sales tax and growth management program to 2034. In 1992, the County and the cities entered into a Joint Powers Agreement to designate the Authority as the County's CMA, pursuant to Proposition 111 (1990). Although California law no longer requires each county to have a designated CMA, the local jurisdictions have continued to support the CMA to facilitate the receipt and expenditure of state and federal transportation funds administered by the Metropolitan Transportation Commission (MTC).

Contra Costa County's annual contribution to the CMA is based on two components: 1) the formula [population and road miles] used by the State to distribute Proposition 111 gas tax revenue to cities and counties, and 2) the amount of state and federal revenue received by CCTA to fund CMA functions. CCTA primarily uses federal (Surface Transportation Program, Congestion Mitigation and Air Quality) and state (State Transportation Planning, Programming, and Monitoring Program) revenues to fund CMA activities. If these revenues are not sufficient member agencies contribute the balance based on the aforementioned formula. As seen in the attached spreadsheet, local contributions are estimates due to the inability to accurately project fluctuating federal and state revenues.

For FY 2016/17, the Authority’s budget was $209,939,317. The County contribution was $188,652, an $86,937 increase over the previous year’s $101,715 contribution (approximately an 85% increase). The Authority’s Proposed Planning Section Budget for fiscal year FY 2017/18 was $5 million. The highlights of the Planning/CMA budget include:

$0.3 million for public outreach related to the 2017 Countywide Transportation Plan (CTP) and the development of a new transportation expenditure plan;
$0.1 million to update the Action Plans to address SB 743 (2013 – CEQA: Level of Service to Vehicle Miles Traveled) requirements;
$0.16 million for Congestion Management Program (CMP) support and monitoring;
$0.14 million for the completion of the Countywide Express Bus Study, Safe Routes to School (SR2S) Needs Assessment and Real Time Ride Sharing studies and programs;
$0.15 million for the completion of the 2017 CTP Update Environmental Impact Report (EIR); and
$1.5 million for Priority Development Area (PDA) related planning studies managed by CCTA on behalf of the MTC.

For FY 2017/18, the Authority’s budget is $184,508,140. The County contribution is $193,431, a $4,779 increase over last year’s $188,652 contribution (approximately a 2.5% increase). The Authority’s Proposed Planning Section Budget for fiscal year FY 2017/18 is $3.5 million. The CMA budget was circulated to the Public Managers Association which approved it on April 13, 2017. The highlights of the Planning/CMA budget include:

$150,000 to update the Action Plans to address SB 743 (2013) requirements;
$275,000 for Growth Management Program (GMP), project modeling and ongoing planning support;
$232,000 for CMP support, modeling, and monitoring;
$215,000 for the completion of the Countywide Express Bus Study and Bicycle and Pedestrian Plan;
$30,000 for the completion of the CTP Update and EIR; and
$700,000 for PDA-related planning studies managed by the Authority on behalf of the MTC.

Southwest Area Transportation (SWAT) Committee
SWAT is the RTPC established for the jurisdictions within the San Ramon Valley and the Lamorinda area. Administrative support, currently provided by contracting with the City of San Ramon, consists of compiling and distributing agendas, staff support at Committee meetings, providing summaries of each meeting, and coordinating the SWAT Technical Advisory Committee. SWAT is funded by equal contributions from the six participating jurisdictions. At the beginning of each billing period, which mirrors the fiscal year, SWAT provides an estimated annual budget and member jurisdiction dues, which for the past few years has been $32,500, with the County member dues $5,417. However, SWAT is unique among the RTPCs in that the jurisdictions are billed the actual annual member dues at the end of the billing period. For FY 2016/17, the actual SWAT budget was $32,500 and the actual County member dues were $5,417, both the same as the estimated budget and member dues. For FY 2017/18, the SWAT budget and County member dues are estimated to remain at $32,500 and $5,417 respectively.

Transportation Partnership and Cooperation (TRANSPAC) Committee
TRANSPAC is the RTPC established for the jurisdictions in North-Central Contra Costa. A Managing Director, who is contracted by TRANSPAC, provides administrative support. Half of the annual cost to fund TRANSPAC operations is apportioned equally to the six participating jurisdictions, while the other half is apportioned based on the jurisdictions’ share of population and road mileage in the TRANSPAC area. For FY 2016/17, the total TRANSPAC budget was $204,222. The County member dues for TRANSPAC were $31,867. For FY 2017/18, the total TRANSPAC budget is $229,956. The County member dues for TRANSPAC are $35,196.

Transportation Planning Committee for East Contra Costa County (TRANSPLAN)
TRANSPLAN Committee is the RTPC established for jurisdictions in Eastern Contra Costa. The Department of Conservation and Development provides the administrative support to the TRANSPLAN Committee, pursuant to a joint powers agreement that funds staff time and materials. The budget provides for administrative support to the TRANSPLAN Committee and its technical advisory committee, staff support to represent the Committee before other entities, and the ability to carry out the decisions of the Committee. The budget is funded by equal contributions from the five participating jurisdictions. The total TRANSPLAN budget for FY 2016/17 was $34,546. The County member dues were $6,909. The total FY 2017/18 TRANSPLAN budget is $23,000. A surplus of $10,525 was carried over from FY 2016/17, resulting in a difference of $12,475. The County member dues for TRANSPLAN are $2,495.

Tri-Valley Transportation Council (TVTC)
TVTC, consisting of Contra Costa County and Alameda County jurisdictions in the Tri-Valley area, adopted a Joint Exercise of Powers (JEPA) agreement in 2013, formally establishing it as an independent entity. Responsibility for administrative support rotates annually among the participating jurisdictions. TVTC’s budget for FY 2016/17 was $98,233. TVTC’s budget for FY 2017/18 is $55,500. Budget revenues are generated from an average annual 1% "set aside" of the subregional transportation development impact fees and cover the agency's normal operating expenditures. Thus, the County does not contribute to TVTC.

West Contra Costa Transportation Advisory Committee (WCCTAC)
WCCTAC is the RTPC established for jurisdictions and transit agencies in West Contra Costa. WCCTAC has its own dedicated staff, headed by an executive director. WCCTAC's full budget includes the budget for WCCTAC Operations (Advisory Committee), WCCTAC Traffic Demand Management (TDM), and WCCTAC Sub-regional Transportation Mitigation Program (STMP). The full WCCTAC budget has risen over the last couple of years due to the undertaking of the High-Capacity Transit Study and funding several STMP projects. Member jurisdiction dues support WCCTAC Operations. WCCTAC consists of nine member jurisdictions, each with one seat/vote, except the City of Richmond, which has three, for eleven total seats/votes. The member jurisdiction dues is determined by dividing the WCCTAC Operations budget (after deductions from other funding sources) by the number of seats held; therefore, the County pays one-eleventh (9.1%) of WCCTAC's Operations budget. The FY 2016/17 full budget for WCCTAC was $4,705,907. The County member dues were $39,675. For FY 2017/18, WCCTAC’s full budget is $4,002,460, and the County member dues are $42,772.

CONSEQUENCE OF NEGATIVE ACTION:

If the report is not accepted, County staff will follow up with a request for direction on how to fulfill our fiscal and policy obligations relative to funding the Congestion Management Agency and the Regional Transportation Planning Committees.