Agenda

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C. 2

To:	Board of Supervisors
From:	Brian M. Balbas, Interim Public Works Director/Chief Engineer
Date:	December 5, 2017

Contra

Costa

County

Subject:

Approve and Authorize the execution of CCO #1 for the On-Call Contract for Various Road, Flood Control and Airport Maintenance Work, Countywide.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/05/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Chris Lau, (925) 313-7002

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 5, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Interim Public Works Director, or designee, to execute Contract Change Order No. 1 (CCO #1) with Engineered Soil Repairs, Inc., to increase the payment limit from $300,000 to $600,000, and to extend the completion date from December 6, 2017 to December 8, 2018, for the 2017 On-Call Contract for Various Road, Flood Control, and Airport Maintenance Work, Countywide.

FISCAL IMPACT:

100% Local Road, Flood Control District and Airport Funds.

BACKGROUND:

On December 6, 2016, the County awarded an on-call contract to Engineered Soil Repairs, Inc., in a not-to-exceed amount of $300,000, and unit prices submitted in the bid ($1,614.25 Total Unit Price), for various road, flood control, and airport maintenance work to supplement the maintenance crews’ routine and emergency work.

BACKGROUND: (CONT'D)

The on-call contract became effective on December 6, 2016, and expires on December 6, 2017.

Due to the large amount of unforeseen infrastructure damage caused by last winter’s storms and the resulting maintenance backlog, the existing payment limit for the contract is close to being exceeded. It is necessary to increase the contract payment limit from $300,000 to $600,000. CCO #1 has been prepared to cover the proposed increase and to authorize payment for road, flood control, and airport maintenance work performed on or after September 15, 2017. The Public Works Department is requesting the contract value be increased and the contract duration extended to December 6, 2018 to accommodate the maintenance backlog.

To enable timely payment to Engineered Soil Repairs, Inc., the Interim Public Works Director recommends that the Board approve CCO #1 and authorize the Interim Public Works Director, or designee, to sign it for the County. The increased contract amount for Engineered Soil Repairs, Inc., will increase the total allotted amount for road, flood control, and airport maintenance work to $600,000.

CONSEQUENCE OF NEGATIVE ACTION:

The contract has a term of one year (with the option of two one-year extensions) and once the available contract capacity is used, there is no remaining contract capacity for on-call routine and emergency work for the remainder of the term. Failure to approve CCO #1 would prevent the Public Works Department from completing routine road, flood control, and airport maintenance work in a timely manner and preclude payment to Engineered Soil Repairs, Inc., for compensation due to them for completing road, flood control and airport maintenance work.