Agenda

Return

C. 52

To:	Board of Supervisors
From:	David O. Livingston, Sheriff-Coroner
Date:	December 20, 2016

Contra

Costa

County

Subject:

3M Cogent Incorporated

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/20/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Sandra Brown 925-335-1553

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 20, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE The Sheriff-Coroner, or designee, to execute a contract with 3M Cogent, Inc., in an amount not to exceed $7,883, including modified indemnification language, for services to move software, configurations and transactional data from end-of-life server hardware to new server hardware for the term of December 13, 2016 through February 17, 2017.

FISCAL IMPACT:

No County Cost. $7,883.00 from CAL ID Funds.

BACKGROUND:

The California Identification System (Cal-ID) is the automated system maintained by the California Department of Justice (DOJ) for retaining fingerprint files and identifying latent fingerprints. Cal-ID monies are collected from the fees from each vehicle registered, two dollars for non-commercial vehicles and four dollars from commercial vehicles, and are used to fund programs that enhance the capacity of the state and local law enforcement to provide automated mobile, fixed Livescan fingerprint capture stations and Cogent Automated Biometric Identification System (CABIS), formerly known as Cogent Automated Fingerprint Identification System (CAFIS), that allow identification of individuals involved in motor vehicle crimes.

BACKGROUND: (CONT'D)

The California Department of Justice has established the Remote Access Network (RAN), which is a uniform statewide network of equipment and procedures allowing local law enforcement agencies direct access to the Cal-ID System. The Contra Costa County local RAN board determines the placement of RAN equipment within the County, and coordinates the acceptance, delivery, and installation of RAN equipment. Acting as the local RAN board, mobile fingerprint identification hardware has been distributed to local law enforcement agencies within the County pursuant to the criteria specified in the Penal Code. Under the proposed contract, replacement of the aging server hardware for the Workflow server will provide updated hardware in compliance with recommendations. Based on the County CIO’s office, server replacement is recommended at year five. The server was purchased in 2010 making the age of this server at six years. The Workflow Server is part of the CABIS and serves as the “traffic cop” of all transactions the enter the identification system. The transactions that flow through the server include Livescan fingerprints, Latent prints (from crime scenes) and the Mobile ID transactions from officers on the street.

CONSEQUENCE OF NEGATIVE ACTION:

If the Office of the Sheriff is not allowed to contract with 3M Cogent for the Workflow sever hardware replacement, all processes for identification will halt. The Livescan capture stations where officers capture the requisite fingerprint and arrest or booking data, required by the state and federal mandates, could not be processed. This would lead to the release of subjects from booking facilities because they have not been identified and may be wanted for a more serious offense under another name. In addition, the lack of ability to identify an arrested subject may detain an individual that is not the person sought in a warrant or an investigation. Unsolved crime scene prints will not be able to be searched and identified to solve cases with no know suspects. Mobile ID transactions from officers on the street will no longer function.

CHILDREN'S IMPACT STATEMENT:

N/A