Agenda

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C. 62

To:	Board of Supervisors
From:	Melinda Cervantes, County Librarian
Date:	December 13, 2016

Contra

Costa

County

Subject:

Library Commission Report Recommending Reauthorization through December 2019

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Melinda Cervantes, 925-608-7701

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ACCEPT the recommendation of the report of the Library Commission's revitalization sub-subcommittee to REAUTHORIZE the Library Commission through December 31, 2019.

FISCAL IMPACT:

There is no fiscal impact to the Library budget.

BACKGROUND:

In accordance with the Board of Supervisor’s policy, a Triennial Review of the Library Commission was conducted in 2015 by former County Librarian, Jessica Hudson. The review was prepared with and co-signed by the then-Chair of the Commission, Rodger Lum. The recommendations in the Triennial Report were listed, but not heard, on the Library Commission agenda in November, 2015. The topic was listed again and recommendations were presented verbally by Ms. Hudson at the Library Commission’s January, 2016 meeting. The written report was provided to Library Commission members at the March 24, 2016 Library Commission meeting and the Internal Operations Committee (IOC) on March 28, 2016.

BACKGROUND: (CONT'D)

The Triennial Report recommended the IOC consider two alternatives: either sunsetting the Library Commission entirely, or, reauthorizing it with fewer members (by eliminating the alternate members and/or the 5 Special Representatives) and developing a renewed charge, mission and work plan.

At the March IOC meeting Supervisors determined that the Commission should continue in operation through the end of 2016, for a review of its charge, mission, proposed work, membership structure, and continuation going past 2016. In May 2016, the Board of Supervisors extended the Commission until the end of December 2016 to allow the Commission, The Mayors Conference and staff the time needed to conduct this review.

At its May, 2016 meeting, the Contra Costa Mayors Conference also approved the extension of the Library Commission through the end of 2016. The Conference established an ad hoc committee of Mayors to review the matter and make further recommendations about the Library Commission to the Board of Supervisors and the Mayors. The County Librarian emailed an update to the Mayors Conference in December 2016 and a report will be presented at the January 2017 meeting.

The IOC received an update at their September 26, 2016 meeting and also a copy of the Library Commission's draft revitalization report and a summary from the Interim County Librarian. The IOC reviewed and agreed with the recommendations from the Mayors Conference ad hoc committee, the Library Commission and the Library administration and CAO staff to reauthorize the Commission until the end of December, 2019, and directed library and county staff to bring reauthorization of the Commission and action a finalized Revitalization Report to the Board of Supervisors before the end of 2016.

Recommendations of the IOC and proposed changes adopted by the Library Commission at their November 17, 2016 meeting are attached.

CONSEQUENCE OF NEGATIVE ACTION:

If Library Commission is not reauthorized, cities and various agencies will not be represented and the Library will no longer benefit from their advice.