Agenda

Return

C. 52

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	December 6, 2016

Contra

Costa

County

Subject:

Contract amendment with One Solution Technology

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/06/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	CSB (925) 681-6303
cc:	Sung Kim Jagjit Bhambra Eric Pormento Cassandra Youngblood

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 6, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract amendment, effective July 1, 2016, with One Solution Technology to increase the payment limit by $401,000 to a new payment limit of $869,000 for Child Location of Utilization Database System (CLOUDS) software for managing County's child and family eligibility determination, enrollment, assessment data, and attendance management solutions with no change to term July 1, 2015 through June 30, 2018.

FISCAL IMPACT:

$401,000: 50% State Funding and 50% Federal Funding (CFDA# 93.600).

BACKGROUND:

Contractor was selected as a sole source provider based upon on-going relationship with department. The board approved the original contract on June 16, 2015. This board order is to approve a contract amendment to add more training and customized software services with funding from an Early Head Start partnership grant received by the County on March 29, 2016.

BACKGROUND: (CONT'D)

CLOUDS (Child Location Observation Utilization Data System) is a management information system designed to provide increased safety for children and to enhance staff productivity in the childcare centers. Through the use of CLOUDS technology, teachers are able to ensure the optimum safety and visibility of the young children in their care at all times. The system works on Secure technology which ensures confidentiality and features remote access through a secure web-based program limited to the county’s computer system and a three digit encrypted central database which requires an authenticated profile. The department utilized a federal quality improvement grant as seed funding to work with One Solution Technology to custom create the system to provide the following:

Enhanced security and safety for all children in the classrooms
Facilitation of enrollment process
Automation of attendance management, meal count and staffing
Increased efficiency in food service management
Monitor the location of all children by providing an audible alarm
Real time monitoring of teacher to child ratios

The system is capable of further enhancement to keep abreast and incorporate changing Federal, State, and Local regulations and added Programs.

CONSEQUENCE OF NEGATIVE ACTION: