Any local, regional or state agency that receives funds to operate a federal public housing or housing choice voucher (Section 8) program must submit a Public Housing Agency (PHA) Plan. The PHA Plan is a template that outlines public housing agency policies, programs, operations, and strategies for meeting local housing needs and goals. There are two parts to the PHA Plan: the Five-Year Plan, which each PHA submits to the U.S. Department of Housing and Urban Development (HUD) once every fifth PHA fiscal year, and the Annual Plan, which is submitted to HUD every year.  
  
The Five-Year Plan describes the agency’s mission and the long-term goals for achieving that mission over the subsequent five years. The Annual Plan provides details about the PHA’s current programs and the resident population served, as well as the PHA’s strategy for addressing the housing needs of currently assisted families and the larger community. The Annual Plan also serves as the PHA’s yearly request for grants to support improvements

• $1,441,000 for relocation costs during the RAD disposition of Las Deltas in North Richmond.
• $237,000 for unscheduled and emergency unit modernization and site improvements at various properties.
• $174,000 for non-routine maintenance repairs (ordinary maintenance items such as window and flooring replacement or electrical repair where the scale of damage is beyond the scope of day-to-day maintenance) at various properties.
• $120,000 for roof replacement at Vista del Camino in San Pablo.
• $81,000 for phased interior modernization at Hacienda in Martinez.
• $75,000 for phased unit exterior modernization at Casa de Mañana in Oakley.
• $67,000 for phased unit exterior modernization at Kidd Manor in San Pablo.
• $50,000 for phased interior modernization at Elder Winds in Antioch.
• $25,000 for office, networking and computer equipment for on-site management offices at various properties.
• $25,000 for metal roofing repairs at Casa de Serena in Bay Point.
• $20,000 for construction and rehabilitation of on-site management offices at various properties.
• $19,000 for new appliances at various properties.

• Removed HACCC's existing transitional housing preference which read as follows: Transitional Housing (20 points). A preference for families who have graduated from an approved transitional housing program that partners with HACCC such as Shelter Plus Care.
• Added Permanent Supportive Housing Graduation (500 points). A preference for formerly homeless families who have graduated from a Contra Costa County Continuum of Care (COC) funded permanent supportive housing program, or another homeless housing program participating in the COC Coordinated Entry system, that partners with HACCC such as Shelter Plus Care. A referral from the COC Coordinated Entry system is required to be eligible for this preference.
• Added Special Admissions language making households displaced by RAD and other HACCC redevelopment activity special admissions for the purpose of issuing them a Housing Choice Voucher without having to be placed on the waiting list or verify preferences other than being a resident of the affected property. Added the following preference: Eligible households from a converting project under RAD interested in off-site replacement units for designated RAD Converted units. (500 Points)
• Currently, the Violence Against Women Act of 2005 (VAWA) and the HUD regulations at 24 CFR 5.2005(b) provide protections to applicants and residents in assisted housing programs on the basis that the applicant or resident is, or has been, a victim of domestic violence, dating violence or stalking. HUD has updated this language to include "sexual assault" to the protections covered by VAWA. The sexual assault protections will be added to the Administrative Plan.
• Each site based waiting list is a stand-alone entity. You cannot terminate a placement on one wait list for non-responsiveness on another wait list. Accordingly, the Administrative Plan has been updated to indicate that families on multiple waiting lists will be removed only from the site-based wait list from which they were notified about an opportunity or update if they fail to respond to owner or HACCC outreach.
• Voucher Program participants are struggling to find affordable housing in the restrictive rental market in Contra Costa County. Many households are needing more than the maximum 120-day search period to find suitable housing. The restrictive rental market will be added to the reasons why the search period for Housing Choice Voucher holders can be extended by the Department Director, or their designee, beyond 120 days. This will minimize the loss of assistance for many families participating in the voucher, VASH and Shelter Plus Care programs..
• Updated the Housing Quality Standards to reflect changes in State law regarding the requirement that all units must have Carbon Monoxide detectors and where they may be installed and that all Smoke Detectors must have non-removable batteries rated for 10 years and must be installed in specific areas. In addition, tenants cannot be held responsible for maintaining smoke detectors or carbon monoxide detectors.
• Clarified language regarding the expiration of a 30 Day Notice and the use of a Mutual Agreement To Terminate Tenancy form to protect the tenant from excess owner charges and HACCC from excess HAP subsidy payment. A tenant must provide their landlord with at least a 30-day notice of intent to vacate. If the tenant stays in the unit beyond the 30-day period, but still intends to move, they must provide the landlord with another 30-day notice. They can only move before any 30-day notice period expires if they and the landlord sign a mutual agreement to rescind the lease. This is being required in order to ensure that HACCC does not pay any more HAP to an owner than legally required and also to minimize the financial risk faced by Section 8 clients. This will help ensure that the tenant does not become responsible for the full rent amount if they move in or out of a unit incorrectly.
• In a related item, HACCC will adopt a Key Return Policy to confirm actual change of possession of the current rental unit during moves. The owner is now required to sign a form submitted by the tenant verifying that the tenant has returned the keys.
• HACCC occupancy policy provides that a head of household and spouse share a bedroom and there are two persons per bedroom thereafter regardless of age or sex. Once established, a household subsidy (bedroom) size cannot change except for legal reasons such as birth, adoption, marriage, or court order. Clarified language regarding the addition of adults to the household to indicate that while a new adult may be added to the household if they qualify, the subsidy size shall not change unless the addition was due to birth, adoption, marriage, or court order.
• Updated language for Homeownership Program participation to clarify that in order to participate in the homeownership program, the family must be in good standing with their lease and program obligations and must be enrolled in the Family Self-Sufficiency program, unless the participant is disabled.
• The Admin Plan lists the reasons for which an applicant or participant may request an informal review or hearing. HUD requires that agencies participating in the RAD program must provide a hearing to participants and a review to applicants who are negatively affected by RAD, or who have had an adverse decision made against them as part of the RAD program. HACCC has added the required HUD language to the reasons that hearings and reviews can be requested.
• Currently, participants are provided specific time frames within which to request a hearing, terminate a tenancy, notify a tenant of an eviction, etc. As above, HACCC has included language specific to RAD that requires the same notification periods for RAD-related terminations of tenancy or evictions.
• Updated language regarding Informal Hearings to indicate that an opportunity for an informal hearing must be given to residents for any dispute that a resident may have with respect to a Project Owner action in accordance with the individual’s lease or the contract administrator in accordance with RAD PBV requirements that adversely affect the resident’s rights, obligations, welfare, or status;
• Updated the list of records to retain for at least three years, to include complaints, investigations, notices, and corrective actions related to violations of the Fair Housing Act or the equal access final rule;
• Currently, the Administrative Plan states that an applicant may be denied assistance, or a resident terminated from the voucher program due to an arrest or conviction for a criminal act. HUD no longer permits arrest records by themselves from being used as the basis to deny assistance or terminate program participation. Updated the Administrative Plan to remove "arrest record" as justification for denial or termination of assistance for the Housing Choice Voucher Program
• Updated project-based voucher (PBV) Language to reflect the following:

CONSEQUENCE OF NEGATIVE ACTION

CLERK'S ADDENDUM