Agenda

Return

C. 54

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	December 15, 2015

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreements with Kava Massih and Ratcliff Architects for As-Needed Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/15/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	PW Accounting PW CPM Division Manager PW CPM Clerical Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 15, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute contract amendments with Kava Massih Architects and The Ratcliff Architects, effective December 15, 2015, to increase the payment limits of each by $500,000 to new payment limits of $900,000, and to extend the terms to September 10, 2018 with a one-year extension option, for as-needed architectural services, Countywide.

FISCAL IMPACT:

100% various funds. Projects will be assigned to the as-needed architects when there is an approved project and funding. Having these as-needed services agreements in place will save the County time and money when compared to the time and expense involved in conducting a consultant selection process on a project-by-project basis.

BACKGROUND:

On September 10, 2013, the Board of Supervisors approved an as-needed Consulting Services Agreement with both Kava Massih Architects ("Kava Massih"), and The Ratcliff Architects ("Ratcliff") each in an amount of $400,000. Both Kava Massih and Ratcliff are under contract to provide as-needed architectural services for various projects.

Kava Massih and Ratcliff were selected again through a competitive qualifications-based selection process. The Public Works Department requested Statements of Qualifications (“SOQs”), and received 28 SOQs, and ten firms were short-listed. A selection committee comprised of County staff conducted interviews and ranked the short-listed firms.

It is recommended that Kava Massih and Ratcliff be awarded the amendments for their as-needed agreements at this time.

Additional fees will be used for additional projects which include remodels, tenant improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's facilities life-cycle investment program ("FLIP”) under the recent budget allocation for capital projects and deferred maintenance. Having these as-needed agreements in place will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If these amendments are not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.