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C. 39

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	December 15, 2015

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE a purchase order for a Neopost DS-1200 Inserter for production mail services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/15/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Marie Estrada (925) 646-5515

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 15, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Public Works Director, a purchase order with Neopost Inc. for a DS-1200 Intelligent Inserting System to be used by Print and Mail Services in the amount of $346,798.

FISCAL IMPACT:

The cost will initially be charged to the General Fund Fixed Assets account and recovered through charges to Contra Costa County Departments for inserting services.

BACKGROUND:

The current equipment for Print and Mail Services has reached the end of its life-cycle and manufacturing parts are no longer available. The Neopost DS-1200 has the ability to insert all envelope sizes we use, thereby reducing the amount of manual labor and the potential for human errors. The inserter on the upgraded equipment operates at a faster speed which will reduce time spent on large jobs.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved the cost of mailing for the Contra Costa County departments will increase.