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C. 45

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	December 8, 2015

Contra

Costa

County

Subject:

Approve a Contract Amendment with Matrix HG, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/08/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Stan Burton, (925) 313-7021

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 8, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Matrix HG, Inc., effective December 08, 2015, to increase the payment limit by $1,200,000 to a new payment limit of $2,300,000, with no change to the original term of December 1, 2014 through November 30, 2017, to provide heating, ventilation and air conditioning services, Countywide.

FISCAL IMPACT:

This cost is to be funded through Facilities Services budgets. (100% General Fund)

BACKGROUND:

Public Works Facilities Services is responsible for maintaining the heating, ventilation and air conditioning systems at all County facilities. The County does not currently have enough staff to complete the amount of maintenance this commodity requires. As bid on Bidsync #1409-104, Matrix HG, Inc. was the lowest responsible and responsive vendor, and will become one of the primary vendors for scheduled heating, ventilation and air conditioning maintenance and emergency repair. Due to several uncommon heating and air conditioning situations, the original payment limit has been exhausted. Facilities Services is requesting the payment limit be amended.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract amendment is not approved, sublet heating, ventilation and air conditioning services will not be performed.

VOTE OF SUPERVISORS

RECOMMENDATION(S):

FISCAL IMPACT:

BACKGROUND:

CONSEQUENCE OF NEGATIVE ACTION:

CHILDREN'S IMPACT STATEMENT: