Agenda

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C.107

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	December 4, 2012

Contra

Costa

County

Subject:

Referral to Internal Operations Committee: Board Policy on Records Retention and Destruction for Advisory Bodies

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/04/2012

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

L. DeLaney, 925-335-1097

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 4, 2012
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

REFER to the Internal Operations Committee of the Board of Supervisors the development of a policy that directs the Board of Supervisors' advisory bodies with respect to the retention and destruction of records generated and maintained by these bodies, as recommended by the County Administrator.

FISCAL IMPACT:

No fiscal impact to the County resulting from this action.

BACKGROUND:

Over the years, the County has received inquiries from its various advisory bodies to the Board of Supervisors regarding the issue of record retention and destruction. County Counsel advises that a policy on which documents advisory bodies must retain and authorization for destruction of those documents that do not need to be maintained should be developed. Since this matter is the purview of the Internal Operations Committee, a referral of this to the IO Committee is in order.

CONSEQUENCE OF NEGATIVE ACTION:

Without the referral of this matter to the IO Committee, the Committee will not have an opportunity to review the development of the policy and discuss it at the Committee level.

CHILDREN'S IMPACT STATEMENT:

Not applicable.