Minutes Packet Return
CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT

BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229


GAYLE B. UILKEMA, CHAIR
JOHN GIOIA
MARY N. PIEPHO
KAREN MITCHOFF
FEDERAL D. GLOVER

DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
DARYL L. LOUDER, FIRE CHIEF


The Board of Directors respects your time, and every attempt is made to accurately estimate when an item may be heard by the Board.  All times specified for items on the Board of Supervisors agenda are approximate.  Items may be heard later than indicated depending on the business of the day.  Your patience is appreciated.

AGENDA
December 6, 2011
Present:
Director John Gioia; Chair Gayle B. Uilkema; Director Mary N. Piepho; Director Karen Mitchoff; Director Federal D. Glover
             
1:30 P.M.  Call to order
             
CONSIDER CONSENT ITEMS  (Items listed as C.1 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public.  Items removed from this section will be considered with the Short Discussion Items.
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SHORT DISCUSSION ITEMS

             
        SD. 1   PUBLIC COMMENT (3 Minutes/Speaker)
  There were no requests to speak at public comment.
             
        SD. 2   CONSIDER Consent Items previously removed.
  There were no items removed from consent.
             
SD. 3  CONSIDER approving and authorizing, the Fire Chief, or designee, to execute a contract with Tramutola, LLC in an amount not to exceed $115,000 to provide public outreach and education consultation regarding a possible parcel tax measure for the period of December 1, 2011 through August 12, 2012.

 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD. 4  CONSIDER accepting a multi-year financial overview illustrating trends and changes to District revenues, expenditures, and operating fund balance. (Jackie Lorrekovich, Chief of Administration)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD. 5  CONSIDER accepting an oral report reviewing data from the special tax polling study completed in February 2011. (Daryl Louder, Fire Chief) (Consider with C.1 )
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD. 6  CONSIDER accepting an oral report reviewing the automatic/mutual aid system and the number of responses outside the District and the number of times other agencies provide services to the District. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD. 7  CONSIDER accepting an information report regarding the current Automatic Aid Agreement between the District and the City of Richmond. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD. 8  CONSIDER accepting a report regarding the proposed revision of a service contract between the District and the City of Pinole for fire protection services to the areas of the Tara Hills, Bayview, and Montara Bay communities and the Alhambra Valley corridor. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD. 9  CONSIDER accepting an oral report on the status of the new Monthly Productivity Report. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD.10  CONSIDER accepting a report discussing potential capital expenditures for maintenance and upkeep of District equipment. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD.11  CONSIDER accepting an oral presentation from the Advisory Fire Commission providing an overview of the Commission's mission. (Richard T. Chapman, Fire Commissioner)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD.12  CONSIDER accepting a report providing an update on a proposal to provide fire and EMS services to the City of Pinole. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD.13  CONSIDER accepting an information report regarding State Responsibility Area Fire Prevention Benefit Fees to be assessed to certain property owners by the California Board of Forestry and Fire Protection, pursuant to Assembly Bill 29X 1 (Chapter 8, Statutes of 2011). (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
SD.14  CONSIDER accepting a report regarding the impact to the District from the closure of one fire station as implemented by the Rodeo-Hercules Fire Protection District, on a rotating basis, commencing on December 14, 2011. (Daryl Louder, Fire Chief)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
CONSENT ITEMS
             
Grants & Contracts
             
C. 1  APPROVE and AUTHORIZE the Fire Chief, or designee, to apply for and accept a FY 2011 U.S. Department of Homeland Security Federal Emergency Management Agency (FEMA) Urban Areas Security Initiative (UASI) grant in an amount not to exceed $102,000 for rescue systems training for a period of one-year from the effective date of the grant. (100% Federal, No District match)
 
AYE: Director John Gioia, Chair Gayle B. Uilkema, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
ADJOURN
 
GENERAL INFORMATION

The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913.

The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.

Applications for personal subscriptions to the weekly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The weekly agenda may also be viewed on the County’s Internet Web Page:
www.co.contra-costa.ca.us



 
ADVISORY COMMISSION

The Contra Costa County Fire Protection District Advisory Commission is scheduled to meet next on Monday, December 12, 2011 at 7:00 p.m. at the District Administration Building, 2010 Geary Road, Pleasant Hill, Ca 94523.



PERSONS WHO WISH TO ADDRESS THE BOARD MAY BE LIMITED TO THREE (3) MINUTES


AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.

Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):

The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings:

AB Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO County Administrative Officer or Office
CBC California Building Code
CCCPFD (ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc. Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI Urban Area Security Initiative
UCOA United Chief Officers Association
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee

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