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SD. 2

To:	Board of Supervisors
From:	INTERNAL OPERATIONS COMMITTEE
Date:	December 13, 2011

Contra

Costa

County

Subject:

RESOLUTION NO. 2011/498. ADOPTING POLICY GOVERNING APPOINTMENTS TO INDEPENDENT BOARDS, COMMITTEES, AND COMMISSIONS, AND SPECIAL DISTRICTS

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/13/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Timothy Ewell, 925-335-1036

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 13, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Resolution No. 2011/498 updating the policy governing procedures for making appointments to Independent Bodies by the Board of Supervisors, in it's various capacities, and superseding Resolution No. 2002/377.

FISCAL IMPACT:

No direct fiscal impact associated with this action.

BACKGROUND:

On April 5, 2011, the Board of Supervisors referred to the Internal Operations Committee (IOC) a review of Resolution No. 2002/377 governing policies related to Board Appointive Bodies. Since adoption in 2002, there have been changes in County policy that have impacted the general policy guidance communicated in Resolution No. 2002/377.

BACKGROUND: (CONT'D)

On April 18, 2011, the County Administrator’s Office presented a report that included an update of the 2011 Maddy Book Project work plan, discussion of technological updates within the Clerk of the Board’s (COB) office, and suggestions for update of the Board’s policy governing appointments (Resolution No. 2002/377). The Committee requested that the item return to a future IOC meeting date for further discussion.

On July 11, 2011, the IOC received a progress update from County Administrator staff on revisions to the Advisory Body policy. The IOC directed CAO staff to include language expanding the interview responsibilities of the Committee for future appointments to certain Board appointed bodies.

On November 21, 2011, the IOC approved a final draft of two resolutions, which are designed to supersede Resolution No. 2002/377 in its entirety, for full consideration by the Board of Supervisors.

This action requests the Board of Supervisors to consider approving Resolution No. 2011/498, one of the two resolutions discussed above. This Resolution addresses the proposed policy for making appointments to independent bodies not governed by the Board of Supervisors. For purposes of this Resolution, "independent bodies not governed by the Board of Supervisors" falls into two general categories:

1) Bodies for which the Board of Supervisors make appointments in their capacity as a separate governing body (e.g. The members of the Board of Supervisors acting in the capacity of the Contra Costa Fire Protection District Board of Directors making an appointment to an At-Large seat on the Contra Costa Fire Protection District Advisory Fire Commission), and

2) Outside special districts, boards, commissions, and committees for which the Board of Supervisors make appointments (e.g. The Board of Supervisors making an appointment to the "Contra Costa County" seat on the East Bay Regional Park District Park Advisory Commission).

Attached to this action, and included as Exhibits to Resolution No. 2011/498, are the following documents:

Exhibit A, “Independent Bodies”

This document lists all boards, committees, or commissions for which the Board of Supervisors, in its various capacities, make Supervisiorial District or At-Large/Countywide appointments to Independent Bodies as defined above.

Exhibit B, “Bodies that interview applicants for at large/countywide appointments”

This document lists all boards, committees, or commissions that will interview applicants for appointment to At-Large/Countywide seats and make recommendations to the appropriate Board Standing Committee. The Board Standing Committee will consider the recommendation from each entity, and make an appointment nomination to the Board of Supervisors, acting in the appropriate capacity, for consideration.

Exhibit C, “Bodies for which a Board Committee interviews applicants”

This document lists all boards, committees, or commissions for which applicants seeking appointment to At-Large/Countywide seats are to be interviewed by the appropriate Board Standing Committee. The Board Standing Committee will make an appointment nomination to the Board of Supervisors, acting in the appropriate capacity, for consideration.

It is important to note that Exhibit A includes all Independent Bodies for which the Board of Supervisors, in its various capacities, makes appointments to both Supervisorial District and At-Large/Countywide seats. Exhibits B and C only include those Independent Bodies for which the Board makes appointments to At-Large/Countywide seats. For example, the Assessment Appeals Board is listed on Exhibit A, but not listed in Exhibits B or C. This is because each seat on the Assessment Appeals Board is a Supervisorial District appointment and, therefore, is not subject to the Board Standing Committee review process.

CONSEQUENCE OF NEGATIVE ACTION:

The current County policy governing Board appointments, Resolution No. 2002/377, will remain in effect.

CHILDREN'S IMPACT STATEMENT:

No impact.