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C.30

To:	Board of Supervisors
From:	Steve Silveira, Deputy General Services Director
Date:	December 6, 2011

Contra

Costa

County

Subject:

3361 WALNUT BOULEVARD, SUITE 140, BRENTWOOD - LEASE FOR THE DISTRICT 3 SUPERVISOR

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/06/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Dick Awenius, (925) 313-7250
cc:	GSD Administration GSD Accounting GSD RES Division Manager GSD RES Clerical GSD RES Agent Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office Risk Manager

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 6, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

1. APPROVE a Lease with Brentwood Walnut B, LLC, commencing upon the completion of tenant improvements and ending April 30, 2013, for 2,107 square feet of office space at 3361 Walnut Boulevard, Suite 140, Brentwood, for occupancy by the District 3 Supervisor, under the terms and conditions set forth in the Lease.


2. AUTHORIZE the Deputy General Services Director, or designee, to EXECUTE the Lease, and EXERCISE any option to extend the Lease.

RECOMMENDATION(S): (CONT'D)

3. DETERMINE that the project is a Class 1(a) Section 15301 Categorical Exemption under the California Environmental Quality Act (CEQA). (CP#11-71; WLP742)

4. DIRECT the Department of Conservation and Development Director, or designee, to file a Notice of Exemption with the County Clerk, and DIRECT the Deputy General Services Director, or designee, to arrange for the payment of the handling fees to the Department of Conservation and Development and County Clerk for filing of the Notice of Exemption.

FISCAL IMPACT:

Assuming the tenant improvements are completed by December 31, 2011, this new Lease will obligate the County to pay total rent of approximately $75,840 ($4,740 per month) over the 16 month term of the Lease, and approximately $43,930 for tenant improvements. The new Lease will also allow the County to terminate the District 3 Supervisor's existing lease in Brentwood at a rental amount of $2,976 per month and to vacate her current office in Danville for potential occupancy by the District 2 Supervisor.

BACKGROUND:

In 2011, the Board of Supervisors approved a redistricting plan which realigned supervisorial districts. With the realignment, the Town of Danville was made a part of District 2 rather than District 3. This necessitated the District 3 Supervisor to vacate her offices in Danville. Since the District 3 Supervisor’s existing office in Brentwood is not large enough to accommodate the District 3 Supervisor’s displaced staff from Danville, new offices in East county were required. After an extensive search for new office space in East county, the premises at 3361 Walnut Boulevard, Suite 140 in Brentwood were identified. No County-owned facilities in East county were identified that would accommodate an office for the District 3 Supervisor.

CONSEQUENCE OF NEGATIVE ACTION:

If the Lease is not approved, the District 3 Supervisor will not have an office of sufficient size in her district to accommodate her staff.

CHILDREN'S IMPACT STATEMENT:

Not applicable