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C.63

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	December 6, 2011

Contra

Costa

County

Subject:

Aristotle Inc. Constituent Services Application replacment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/06/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Lisa Driscoll, 925-335-1023
cc:	Timothy Ewell

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 6, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chair-Board of Supervisors, or designee, to execute a contract with Aristotle Inc., in an amount not to exceed $110,000 for constituent services application software replacement for the period January 1, 2012 through December 31, 2012.

FISCAL IMPACT:

$110,000. 100% General Fund.

BACKGROUND:

Aristotle Constituent Services version 4.1 has been in use by the Board of Supervisors since 1997. The product was written in FoxPro database software, a product which has been obsolete since March of 2007. Aristotle is at present planning to discontinue support in 2012, and no further development is planned. We are attempting to purchase Aristotle’s follow-on product, Complete Gov, which will fill the needed void.

BACKGROUND: (CONT'D)

An RFP was conducted in search of an alternate solution. However, only one response was received and was not found to meet our requirements.

CONSEQUENCE OF NEGATIVE ACTION:

The Board of Supervisors would have to find a different solution to tracking constituent information.

CHILDREN'S IMPACT STATEMENT:

No impact.