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SD. 4

To:	Board of Supervisors
From:	Julie Enea, County Administrator
Date:	December 6, 2011

Contra

Costa

County

Subject:

2012 MEETING SCHEDULE FOR BOARD OF SUPERVISORS AND CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/06/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

JULIE ENEA (925) 335-1077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 6, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT the attached revised schedule of Board of Supervisors and Contra Costa County Fire Protection District Board of Directors meetings for 2012, including the cancellation of those meetings at which it is anticipated that there will not be a quorum of Board members present, as well as noting the following special events that have been scheduled: the Board’s Annual Reorganization on January 10; the Martin Luther King, Jr. Celebration on January 17; the annual Board retreat on January 31; the Cesar Chavez Commemorative Celebration on March 27; Annual Budget Hearings and Adoption on April 24 and May 15, respectively; the 9-11 Remembrance on September 11; and the Veterans Day Celebration on November 13.

FISCAL IMPACT:

None.

BACKGROUND:

Each year, the Board adopts a meeting schedule showing all regular meetings and any dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. In past years, the Board has canceled those meetings that fall during a week with a County holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in March, June, July, and November in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State Association of Counties (CSAC) are held:

Conference	Dates	Location
NACo Legislative Conference	March 3-7, 2012	Washington, D.C.
NACo Annual Conference	July 13-17, 2012	Allegheny County, PA
CSAC Legislative Conference	May 30-31, 2012	Sacramento, CA
CSAC Annual Meeting	Nov 27-30, 2012	Long Beach, CA

The proposed meeting schedule provides 31 meetings for the Board of Supervisors and 6 meetings for the Contra Costa County Fire Protection District Board of Directors, not counting special meetings. The schedule has been coordinated with the Housing Authority Board of Commissioners, which is tentatively scheduled to meet 12 times in 2012. The proposed meeting schedule takes into account and works around County holidays, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in March, June, July, and November in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State Association of Counties (CSAC) are held. The proposed meeting schedule recognizes the time demands on the Board of Supervisors members due to their participation on Board subcommittees, and numerous regional and local legislative bodies and task forces, which require preparation and attendance and involve travel. The proposed schedule also recognizes that the County is a much leaner organization in terms of management and administrative staff whose attendance is often required at Board of Supervisors meetings. There are legal provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule.

We proposed a 2012 meeting schedule on November 8, 2011, but the Board directed the County Administrator to prepare modify the schedule. The 2012 revised meeting schedule, attached, has been prepared in consultation with the incoming Board Chair and is recommended for the Board's adoption. Following are the modifications from the November 8 version: (1) cancellation of the August 28 meeting and (2) rescheduling of the Fire District meeting proposed for August 28 to August 21.

VOTE OF SUPERVISORS

RECOMMENDATION(S):

FISCAL IMPACT:

BACKGROUND:

CONSEQUENCE OF NEGATIVE ACTION:

CHILDREN'S IMPACT STATEMENT: