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C.22

To:	Board of Supervisors
From:	Steve Silveira, Deputy General Services Director
Date:	December 6, 2011

Contra

Costa

County

Subject:

Appropriation Adjustment and Request to Purchase Replacement Grounds Equipment for Facilities Maintenance Division, General Services Department

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/06/2011

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Steve Silveira, 3-7114
cc:	GSD Admin GSD Fleet Accountant GSD Accounting GSD Fiscal Officer GSD Facilities GSD Fleet Auditor-Controller

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 6, 2011
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

1. APPROVE Appropriation and Revenue Adjustment authorizing additional revenue in the amount of $10,104 from accumulated depreciation and estimated salvage, and appropriate funds from Grounds Maintenance Division, Permanent Salaries, into Fleet Services Division, Tools and Sundry Equipment, in the amount of $26,804 to replace one non-ISF Chipper for Grounds.

2. APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the General Services Department, to execute a purchase order with Cal-Line Equipment, Inc. in the amount of $36,908 for one Brush Bandit 250XP Brush Chipper to replace existing equipment.

FISCAL IMPACT:

The Facilities Maintenance Division of the General Services Department is replacing one chipper for Grounds Services, for an estimated total of $36,908. The purchase will be funded with accumulated depreciation of $9,804, estimated salvage of $300, and $26,804 from Grounds Division Permanent Salaries.

The replacement is funded through the General Fund (100300).

BACKGROUND:

Grounds Services Division is responsible for providing landscape maintenance services for 103 County buildings and 30 Landscape & Lighting District sites. Grounds Services also responds to emergency situations such as fallen trees, flooding, water line breaks and insect problems.

The equipment to be replaced, equipment number 8309, is obsolete and beyond repair. Equipment 8309 is a 1994 Performance 90 Bush Chipper and no longer performs as designed. It is in non-maintainable condition and is undersized for operation.

Chippers are used to chip limbs and prune debris. It allows Grounds to reduce waste fees, trips to the landfill, and control weed growth by applying mulch. Productivity is increased by reducing trips to the landfill and increasing capacity.

CONSEQUENCE OF NEGATIVE ACTION:

Without replacement, Grounds will not be able to chip limbs and debris onsite. Debris will need to be dumped at the landfill, increasing dump fees and reducing production hours by time used to dump debris.

Without the mulch provided by the chipping, weed growth will increase causing service needs to increase.

CHILDREN'S IMPACT STATEMENT:

Not applicable.