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C. 66

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	December 14, 2010

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Public Works Director, or designee, to renew a contract for an additional year with A.S. Dutchover & Associates

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/14/2010

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Federal D. Glover, District V Supervisor

Contact:	K. Emigh, 313-2233
cc:	County Administrator County Counsel V. Zayas, Special Districts Accounting K. Emigh, Construction D. Morabe, Construction S. Cohen, Special Districts

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 14, 2010
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with A.S. Dutchover & Associates extending the contract term from March 31, 2011 to a new contract term of March 31, 2012 for landscape architectural services, with no change to the original payment limit of $250,000, Countywide. (All Districts) Project No.: Various

FISCAL IMPACT:

There is no impact to the County General Fund. Services are paid by developer fees.

BACKGROUND:

Special Districts and Construction staff conducted a search for consultants to provide Countywide Landscape Architectural services. Staff contacted 46 firms and requested a Letter of Interest and Statement of Qualification (SOQ) by December 23, 2008 in order to be considered for a contract. These firms would do projects primarily for areas within the countywide LL-2 landscape district or County Service Areas.

BACKGROUND: (CONT'D)

Of the 46 firms contacted, 11 submitted Letters of Interest and SOQ’s. Construction staff selected two firms based on their unique qualifications. A.S. Dutchover & Associates was one of the firms selected. Construction staff requires a landscape architectural firm to ensure that the landscape areas it manages are designed, constructed and maintained in accordance with the Public Works Department’s Landscape Standards. The contract is being extended through March 31, 2012 in order to accommodate work in progress intended for this vendor.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board approval, Construction will not be able to provide these services with the required level of expertise needed to ensure that the landscape areas it manages are designed, constructed and maintained in accordance with the Public Works Department's Landscape Standards.

CHILDREN'S IMPACT STATEMENT:

Not Applicable