Agenda

Return

C.55

To:	Board of Supervisors
From:	Stephen L. Weir, Clerk-Recorder
Date:	December 15, 2009

Contra

Costa

County

Subject:

Social Security Number Truncation Program Extenstion of contract

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/15/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Barbara Chambers 335-7919

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 15, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract extension agreement with AtPac, Inc. for the Social Security Number Truncation Program back conversion to extend the contract end date from December 31, 2009 to December 31, 2010.

FISCAL IMPACT:

There is no change in the contract limits. The program is funded by the dedicated (non general fund) Recorder Redaction Program.

BACKGROUND:

SB 1168 requires the County Recorder to create a public record wherein only the last four digits of a social security number are displayed. The first five digits of a social security number must be redacted. The bill requires the County Recorder to handle this redaction in descending chronological order from January 1, 1980 through December 31, 2008. This extends the contract term to allow for the continuation of the descending chronological order back conversion of the social security number truncation program.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to continue with the back conversion redaction of the Social Security Number Truncation Program will cause Contra Costa County to not be in compliance with the law and could leave the County open to legal action.