The County Clerk-Recorder has received a contract to allow reimbursement of county costs incurred for the first group of activities under the State VoteCal Project. This contract will cover only the initial county expenses, up to $19,594.87. The contract also describes a number of VoteCal reimbursable activities that will follow. It is the Secretary of State's intent to amend this contract to add funding for the other activities as the VoteCal Project progresses and the level of each county’s required participation is determined.   
  
Every contract with the State requires documentation of the authorization by the County Board of Supervisors to enter into the contract. The initial contract and any amendment to the contract cannot be fully executed until such documentation is received by the Secretary of State. It is requested that the Board of Supervisors approve the County Clerk-Recorder, or designee, to sign the contract and future amendments not to exceed a total of $100,000 relating to VoteCal activities, as described in the contract. This advance approval for the addendums will facilitate the process and insure that the County does not miss the opportunity to be reimbursed for county-incurred expenses as the project progresses.   

The County will miss the opportunity to be reimbursed for County-incurred expenses as the State VoteCal Project progresses. VoteCal activities will proceed on schedule whether the contract for reimbursement has been completed or not. Reimbursement cannot be made for expenses incurred outside of the effective dates of the contract and subsequent addendums.