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C.38

To:	Board of Supervisors
From:	Michael J. Lango, General Services Director
Date:	December 15, 2009

Contra

Costa

County

Subject:

Award of Construction Contract for Pharmacy Area Remodel, Building One, 2500 Alhambra Avenue, Martinez (WW0689)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 12/15/2009

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Gayle B. Uilkema, District II Supervisor
Mary N. Piepho, District III Supervisor
Susan A. Bonilla, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Mike Lango, (925)313-7100
cc:	GSD Administration GSD Accounting GSD CPM Division Manager GSD CPM Project Manager GSD CPM Clerical Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office Murakami/Nelson Architectural Corp. (via CPM) Kel-Tec Builders Inc. (via CPM)

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: December 15, 2009
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

1. AWARD a contract in the amount of $217,244 to Kel-Tec Builders, Inc. ("Kel-Tec"), Martinez, the lowest responsive and responsible bidder for the subject project, and AUTHORIZE the General Services Director, or designee, to execute the contract.


2. DETERMINE that Kel-Tec, as the lowest responsive and responsible bidder, has documented an adequate good faith effort to comply with the specifications and requirements of the County's Outreach Program.

RECOMMENDATION(S): (CONT'D)

3. AUTHORIZE the General Services Director, or designee, to exonerate any bid bond posted by the bidder after execution of the contract.

4. AUTHORIZE the General Services Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for monies withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.

5. AUTHORIZE the General Services Director, or designee to order changes or additions to the contract work pursuant to Public Contact Code Section 20142.

6. DELEGATE, pursuant to Public Contract Code Section 4114, the Board's functions under Public Contract Code Sections 4107 and 4110, with regards to subletting and subcontracting, to the General Services Director, or designee.

FISCAL IMPACT:

The construction cost of $217,244 will be funded from the Health Services Department Enterprise Fund (EF-1), current fiscal year 2009-2010 budget.

BACKGROUND:

The relocation of the Antepartum Testing room from the hospital building at the Contra Costa Regional Medical Center ("CCRMC") to Building One will allow an additional labor and delivery room to be built (in the future as a separate project) in the space currently occupied by Antepartum Testing. The hospital has a shortage of labor and delivery rooms.

The subject project scope involves remodeling the pharmacy area in Building One, including building a new Antepartum Testing room and support spaces. In addition, the project scope includes upgrades to the air filtration for the chemotherapy room and new emergency power backup for the medicine refrigeration equipment in the pharmacy.

The project plans and specifications were previously filed with and approved by the Board of Supervisors and bids were duly invited from general contractors. Eleven bids were received and opened by the General Services Department on November 12, 2009, and the bid results are as follows:

BIDDER	BID
Kel-Tec Builders Inc., Martinez	$217,244
Murray Building Inc., Sonoma	$240,000
Page Construction Company, Novato	$246,583
Euro Style Management Inc., North Highlands	$263,800
Eric F. Anderson Inc., San Leandro	$267,332
Codding, Rohnert Park	$271,000
Sausal Corporation, San Leandro	$274,000
W.E. Lyons Construction, Oakland	$274,986
Albay Construction, Martinez	$286,000
BC Construction, Ceres	$291,041
River View Construction, Inc. West Sacramento	$367,700

All bids were below the architect's estimate of $574,000. Kel-Tec submitted the lowest responsive and responsible bid, which is $22,756 lower than the next lowest bid. Staff recommends that the contract be awarded to Kel-Tec.

The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board and copies are available to any party upon request.

Kel-Tec submitted its documentation of good faith efforts to comply with the specifications and requirements of the County's Outreach Program. Based on the outreach performed by Kel-Tec and the documentation submitted, staff recommends that the Board determine that Kel-Tec has documented an adequate good faith and is in compliance.

CONSEQUENCE OF NEGATIVE ACTION:

If the Contract is not awarded, the antepartum testing will remain in the hospital and prevent the construction of an additional labor and delivery room. Without the additional labor and delivery room, the CCRMC will be unable to meet service demands. In addition, the extra space available in the pharmacy area of Building One will remain underutilized.