The purpose of this board order is to request a new purchase order with Ray A. Morgan Company, LLC. This vendor was selected as a result of the competitive bid process held by Contra Costa County Public Works on behalf of all County departments, and coincides with the Master agreement approved by the Board of Supervisors on July 23, 2019 (Item C 44).
Ray A. Morgan currently provides copier rentals and managed print service, including multi-function copier services, maintenance and supplies, for the Employment and Human Services Department (EHSD).
The Department is requesting approval for a new Purchase Order in an amount not to exceed $2,522,448 with Ray A. Morgan Company, LLC for the period December 23, 2022 through December 22, 2025. The Department is consolidating copier rentals and managed print services for all its bureaus under the one Purchase Order with Ray A. Morgan Company, LLC. Beginning in spring 2023, the Purchase Order includes copier rentals and managed print services for the Community Services Bureau currently being serviced by Caltronics.
The terms of the master agreement, as previously amended, will be incorporated by reference in the purchase order, and those terms will govern over any conflicting terms of the purchase order.
Employment and Human Services will be unable to provide valuable Multi-Function copier services to all EHSD programs, clients, and infrastructure staff.