Agenda

Return

C. 84

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	November 29, 2022

Contra

Costa

County

Subject:

Amendment #23-580-3 with San Ramon Valley Fire Protection District

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/29/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marshall Bennet, 925-646-5454
cc:	L Walker M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 29, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #23-580-3 with San Ramon Valley Fire Protection District, a government agency, effective December 14, 2022, to amend Agreement #23-580-1 (as amended by Amendment Agreement #23-580-2), to increase the payment limit by $404,000, from $464,362 to a new payment limit of $868,362, and extend the termination date from December 14, 2022 to December 15, 2025, to reimburse San Ramon Valley Fire Protection District for additional provisions of electronic patient care records hosting and support services for the Contra Costa EMS System.

FISCAL IMPACT:

This contract will result in additional contractual service expenditures of up to $404,000 over an additional 3-year period and will be funded 100% by CSA EM-1 (Measure H). (No rate increase)

BACKGROUND:

The purpose of this agreement is for the County to reimburse San Ramon Valley Fire Protection District (District) for its payments to Definitive Networks, Inc., who will provide electronic patient care records hosting and support services for certain County fire protection agencies. Reimbursements will be made with Measure H funds. San Ramon Valley Fire Protection District has been providing service to the County under this contract since December 15, 2015.

On November 1, 2016, the Board of Supervisors approved Agreement #23-580-1 with the San Ramon Valley Fire Protection District in an amount not to exceed $295,200 to provide electronic patient care records hosting and support services for the period from December 15, 2016 through December 14, 2019.

On March 26, 2019, the Board of Supervisors approved Amendment Agreement #23-580-2 with the San Ramon Valley Fire Protection District, effective March 1, 2019, to increase the payment limit by $169,162 to a new payment limit of $464,362 and extend the termination date from December 14, 2019 to December 14, 2022, to provide additional electronic patient care records hosting and support services for the Contra Costa EMS System.

Approval of Amendment Agreement #23-580-3 will allow the contractor to provide additional electronic patient care records hosting and support services through December 15, 2025.

CONSEQUENCE OF NEGATIVE ACTION:

If this agreement is not approved, Contra Costa County’s EMS Systems will not receive additional enhancements supporting education, training, patients safety and quality improvements for its providers.