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C. 73
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: November  29, 2022
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Contract with Matrix HG, Inc., a California Corporation, Countywide.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   11/29/2022
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Kevin Lachapelle, (925) 313-7082
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     November  29, 2022
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with Matrix HG, Inc., in an amount not to exceed $4,000,000 to provide on-call plumbing services at various County buildings, for the period February 1, 2023 through January 31, 2026, Countywide.

FISCAL IMPACT:

Facilities Maintenance Budget. (100% General Fund)

BACKGROUND:

Public Works Facilities Services is responsible for the maintenance and repairs to plumbing systems at all County-owned facilities. Plumbing services include maintenance and repair services for sewage ejector tanks, septic tanks, grease traps, drainage systems, sewage systems, piped water systems, and other plumbing systems, as well as repair or replacement of plumbing fixtures, valves, flushometers, water lines, traps and reciprocating pumps. The existing contract is due to expire on January 31, 2023.   

BACKGROUND: (CONT'D)
  
Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County Facilities. The Public Works Department recently conducted a formal solicitation for on-call plumbing services. Originally bid on Bidsync #2206-574, Matrix HG, Inc., was the sole contractor awarded for this contract.  
  
The Public Works Department is requesting authorization to execute a contract with Matrix HG, Inc. The contract will have a limit of $4,000,000 and a term of three (3) years with the option of two (2) one-year extensions and will pay for services according to the rates set forth in the contract. Matrix HG, Inc., will be able to request rate increases equal to the rate of increase in the Consumer Price Index for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent, on each anniversary of the effective date of this contract. The contract will be used on an as-needed basis, with no minimum amount that must be spent. Facilities Services is requesting a contract with Matrix HG, Inc., to be approved for a period covering three years.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, plumbing services with Matrix HG, Inc., will be discontinued.

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