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C. 2
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: November  8, 2022
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Amendment #3 to Contract w/Nichols Consulting Engineers, CHTD d/b/a NCE for Pavement Engineering & Pavement Management Services

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   11/08/2022
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Caroline Tom, (925) 313-7007
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     November  8, 2022
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Nichols Consulting Engineers, CHTD d/b/a NCE, to extend the term through March 31, 2023, for on-call pavement engineering and pavement management services, with no change to the payment limit, Countywide.  

FISCAL IMPACT:

No Fiscal Impact.

BACKGROUND:

The Public Works Department manages over 660 miles of roads throughout unincorporated Contra Costa County. On March 1, 2018, the County entered into a contract with Nichols Consulting Engineers, CHTD (dba NCE), to augment staff and provide pavement engineering and pavement management services on an on-call basis. The services include, but are not limited to:


BACKGROUND: (CONT'D)
  • determining the performance status of the entire County roadway network,
  • identifying feasible pavement preventative maintenance measures and rehabilitation alternatives,
  • determining a preventative maintenance and rehabilitation program for the roadway network,
  • preparing a multi-year pavement preventative maintenance and rehabilitation plan,
  • performing pavement condition surveys,
  • rating and analysis to update pavement condition indices,
  • reviewing and preparing construction and planning cost estimates for pavement related construction projects, and
  • many other pavement related technical services.
  • Contract Amendment #1, which was approved by the Board of Supervisors on March 31, 2020, extended the term for this contract from March 1, 2020 to March 1, 2021, and increased the payment limit from $150,000 to $300,000.   
      
    Contract Amendment #2, which was approved by the Board of Supervisors on July 13, 2021, extended the term for the contract from March 1, 2021 to December 31, 2022. There were no changes to the contract payment limit.  
      
    Contract Amendment #3 is to extend the term for the contract from January 1, 2022 to March 31, 2023. There are no changes to the contract payment limit. This amendment is necessary for the consultant to complete work that has commenced and provides the time necessary for the solicitation and award process to complete for the 2023 On-Call Pavement Engineering and Pavement Management Services.  
      
    To retain the services of and to enable timely payment to Nichols Consulting Engineers, CHTD d/b/a NCE, the Public Works Director recommends that the Board approve Contract Amendment #3 and authorize the Public Director, or designee, to sign Contract Amendment #3 for the County.  
      
    This contract includes services provided by represent classifications, and the County has met its obligations with the respective labor partner(s).  

    CONSEQUENCE OF NEGATIVE ACTION:

    The Public Works Department will be unable to provide pavement engineering and pavement management of the County road network in a timely manner.  

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