Agenda

Return

C. 30

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	November 8, 2022

Contra

Costa

County

Subject:

Contract with E-3 Systems, Inc. for Telecommunications Cabling Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/08/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Sarah Bunnell, 608-4023

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 8, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract with E-3 Systems in an amount not to exceed $600,000 to provide installation and maintenance of telecommunications cabling on temporary basis due to a peak load for the period December 1, 2022 through February 28, 2023.

FISCAL IMPACT:

The cost of this contract is paid for by the Department of Information Technology and is reimbursed by departments or agencies receiving the services.

BACKGROUND:

The Department of Information Technology (DoIT) issued a RFP in 2019 seeking firms who could provide specialized telecommunications cabling services. E-3 Systems was the successful bidder and was awarded the contract on July 15, 2019. Included in the RFP was language that allowed for a two (2) year renewal to the initial agreement. On April 14, 2020, the Board of Supervisors approved a contract amendment to extend the term from July 15, 2020 to July 14, 2022, and to increase the payment limit by $2,500,000 to a new contract payment limit of $3,000,000.

BACKGROUND: (CONT'D)

DoIT continued to utilize E-3 Systems to provide installation and maintenance of telecommunications cabling on an as-needed basis through July 14, 2022.

Per government code 31000.4, DoIT is requesting to use E-3 Systems to complete requested County cabling projects due to peak work load. There are nine (9) projects submitted to the Telecommunications Team listed below. The projects are a peak in the average workload and require the assistance of temporary help. As part of a long term solution, the County is working to increase the full-time employees in Telecommunications, but will have a need to utilize temporary assistance for work above and beyond the capacity of employee workloads.

Telecommunications Cabling Projects:

Project Site	Duration	Cost
2500 Alhambra Ave., Martinez	1060 hours	$105,576
1200 Marsh Creek Rd., Clayton	100 hours	$ 9,960
1200 Marsh Creek Rd., Clayton	324 hours	$ 32,270
800 Ferry St., Martinez	516 hours	$ 51,394
2731 Systron Dr., Concord	980 hours	$ 97,608
597 Center Ave., Martinez	980 hours	$ 97,608
500 John Glenn Dr., Concord	980 hours	$ 97,608
5555 Giant Hwy., Richmond	980 hours	$ 97,608
309 Diablo Rd., Danville	84 hours	$ 8,366
Totals	6004 hours	$597,998

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved, DoIT will have difficulty meeting the current demands and customer services needs in a timely manner and cost-effective basis for telecommunications cabling requests.

CHILDREN'S IMPACT STATEMENT:

None.