For the past few years, the Central Office Building, located at 3133 Estudillo Street in Martinez, has been experiencing roof leaks and HVAC problems. The roof leaks, which have been increasing in frequency and severity, have been temporarily addressed with patching and other repairs. However, the roofing and the HVAC units installed on the roof are both at the end of their useful lives and require permanent replacement. In addition, there is dry rot damage underneath the roofing that is in need of prompt repair.
Starting with drawings and specifications developed by a contracted architect, HACCC solicited a quote for the roof and HVAC replacement work from Garland/DBS, Inc. (Garland), piggy-backing off of an existing Master Intergovernmental Cooperative Purchasing Agreement between Garland and Cobb County, GA and U.S. Communities (MICPA #14-5903). On September 24, 2021, Garland submitted a proposal to perform the roof and HVAC replacement project for $559,517. Staff has reviewed the bid price, which reflects the same pricing as the Master Agreement, and is satisfied it is a reasonable price for the substantial work involved.
To enable the roof and HVAC replacement project to be completed this construction season before the rainy season shuts down construction, the Executive Director recommends that the Board take the following actions:
(1) Approve the project design, plans, and specifications, which approval will give design immunity to the Housing Authority.
(2) Award the construction contract for the above project to Garland for $559,517, direct the Executive Director to prepare the contract, and authorize the Executive Director to sign the contract following his review and approval of the signed contract, bonds, and insurance from Garland.
(3) Take the additional related actions listed in the Recommended Actions above.
The construction contract will be funded 100% by HUD.
Should the Board not award the construction contract, as recommended, the roofing and HVAC equipment at 3133 Estudillo Street, Martinez will remain in marginal condition, with the potential for additional leakage and damage, employee discomfort, and interference with HACCC operations during the upcoming rainy season.