Agenda

Return

C. 23

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	November 23, 2021

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, to execute a contract amendment with Ontario Systems, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/23/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 608-4071
cc:	Nancy Zandonella

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 23, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment with Ontario Systems, LLC to increase the payment limit by $183,600 from $252,100 to a new payment limit of $435,700 to provide continued database administration and configuration of the RPCS (Regional Plus Collection System) Managed Services as well for the CalSAWS conversion project effective June 1, 2021.

FISCAL IMPACT:

The cost for this contract is charged to the Employment and Human Services Department and funded by various revenue sources (60% Federal, 34% State, 6% County General Fund).

BACKGROUND:

The Department of Information Technology (DoIT) contracted with Ontario Systems LLC in June 2020 to perform database administration and general software system

application services for the RPCS Managed Services software utilized by the Employment and Human Services Department (EHSD). In June 2021, DoIT extended the contract with Ontario Systems LLC for one additional year as services were still being provided to EHSD on the RPCS system. The current work being performed by Ontario Systems, LLC will now include additional services to EHSD for the RPCS system as it relates to the CalSAWS conversion project. Therefore, we are amending the contract again to capture the additional services and to increase the payment limit.
The contract includes a special condition to the Limitation of Liability section of the General Conditions which caps liability of the Contractor from any cause that does not exceed the dollar amount paid by the County under this Contract during the six calendar months prior to such claim.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract amendment is not approved, the department is unable to pay the Contractor for the additional services that the County is receiving.