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C. 5
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: November  10, 2020
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: AWARD construction contract for Walden Green Improvement Project, Walnut Creek area.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   11/10/2020
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Carl Roner (925) 313-2213
cc: Warren Lai - Deputy     Slava Gospodchikov - Engineering Services     Diana Oyler - Finance     Carl Roner- Special Districts     Rochelle Johnson - Special Districts     Adele Ho - Special Districts     Lea Bristol, District IV    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     November  10, 2020
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE the design, plans, and specifications, for the Walden Green Improvement Project.  
  

DETERMINE that NBC Construction & Engineering, Inc., (NBC), the lowest monetary bidder, has complied with the requirements of the County’s Outreach Program and has exceeded the Mandatory Subcontracting Minimum for this project, as provided in the project specifications; and, FURTHER DETERMINE that NBC submitted the lowest responsive and responsible bid for this project.  

  

RECOMMENDATION(S): (CONT'D)
AWARD the construction contract for the above project to NBC in the listed amount of $537,288 and DIRECT the Public Works Director, or designee, to prepare the contract.  
  
DIRECT that NBC shall submit two (2) good and sufficient security bonds (performance and payment bonds) in the amount of $537,288 each.  
  
ORDER that, after the contractor has signed the contract and returned it – together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient – the Public Works Director, or designee, is authorized to sign the contract for this Board.  
  
ORDER that, in accordance with the project specifications and upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are exonerated and any checks or cash submitted for bid security shall be returned.  
  
AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.  
  
AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142.  
  
DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board's functions under Public Contract Code Sections 4107 and 4110.  

FISCAL IMPACT:

100% Park Dedication Funds.  
  

BACKGROUND:

Walden Green 1 and 2 are located along the Iron Horse Corridor, between Treat Boulevard and Mayhew Way, in unincorporated Walnut Creek (see attached location map). The property is owned and maintained by the County as the successor to the County Redevelopment Agency. The property comprises the Iron Horse Trail (a paved path and a parallel unpaved path) and associated landscaping. The original corridor improvements were constructed in 2002-2013.  
  
With the dissolution of redevelopment agencies statewide there is currently little to no funding for maintenance. Maintenance of Walden 1 is conducted by Contra Costa Centre’s landscape maintenance contractor using limited funding provided by the County. There is no available funding for maintenance of Walden 2; limited trash can servicing is provided by the Walden 1 contractor. Special Districts staff has met with representatives of Contra Costa Centre to obtain input and concurrence on the proposed project, which will involve renovation of existing landscaping to attain a more sustainable and maintenance-reduced landscape. Staff has also presented the project to the Iron Horse Corridor Management Committee and conducted interviews of trail users at the site to gather comments and input; the proposed improvements incorporate these inputs; all comments received were favorable.  
  
The project will replace high water use turf areas within Walden 1 with landscaping requiring less water, and with decomposed granite in picnic and seating areas. One existing turf area within Walden 1, the crescent along Coggins Drive north of Las Juntas Way used regularly as a play area by dog owners, will remain. Within Walden 2, the currently non-irrigated weedy meadow area between the paved and unpaved trails will be replaced with a variety of mulch and stone hardscape, and drought tolerant plantings will be installed as well. Existing vegetation to remain will be trimmed and newly mulched. The existing irrigation systems will be renovated to cap systems no longer needed and to provide irrigation via a water-saving drip system. These improvements are estimated to save over 1 million gallons of water annually.  
  
Additional seating areas, trash cans and recycling cans may be included, as funding allows. This will be evaluated once bids have been received.  
  
Following project CEQA approval by the Board of Supervisors in January 2020, trees that were potentially hazardous, were not thriving, or were negatively impacting desirable species, were removed and trimmed as a maintenance activity, per the recommendations of the arborist’s report and the approved CEQA document. The planned landscape improvements build on this prior maintenance work to create a more attractive and safe trail environment.  
  
Plans and specifications for the project have been prepared for the Public Works Department by Stantec Architecture, Inc. The construction cost estimate is $577,782. General prevailing wage rates to be used in the contract are on file with the Clerk of the Board of Supervisors and will be the minimum rates paid on this project. Bids were received and opened by the Public Works Department on September 24, 2020, and the bid results are as follows:  
  

Contractor/bidder Total Base Bid, $ GFE MSM Determination
NBC Construction & Engineering, Inc. $537,288.00 90 11% Responsive
Marina Landscape, Inc. $583,500.00 94 6% Non-Responsive
Bortolussi & Watkin, Inc $649,909.00 91 7% Responsive
Joe's Landscaping and Concrete (invalid bid proposal) Non-Responsive
  
  
 

CONSEQUENCE OF NEGATIVE ACTION:

If the contract is not awarded, the improvements will not be constructed.   
  
  

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