Agenda

Return

C. 35

To:	Board of Supervisors
From:	Melinda Cervantes, County Librarian
Date:	November 19, 2019

Contra

Costa

County

Subject:

Amend Contract with Bibliocommons, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/19/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Alison McKee, 925-608-7790

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 19, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract amendment with Bibliocommons, Inc. effective December 2, 2019 to address the integration of third party technologies, and amend Schedule A-2 to address mobile applications, with no change to the payment limit of $632,000 or term expiration of December 31, 2020.

FISCAL IMPACT:

No fiscal impact.

BACKGROUND:

The Library Subscription Master Agreement with Bibliocommons provides the Library the ability to create a new website with a comprehensive Content Management System and Catalog Discovery Layer developed specifically for libraries. It enables the Library's site, including its catalog and events calendar, to be fully compatible with mobile devices. The software enables the Library to offer many improved online features such as, natural language search, shareable book lists, the ability to virtually browse shelves, FRBR logic results (meaning all formats will display in a single search result), a built-in Awards and Bestsellers database, and read-alike suggestions when a searched for item is not available. It offers seamless integration and promotion of catalog content on the website and web content in the catalog. It also provides patrons the

option to post and share content with other library users regarding books and other media in the Library's collection and aims to protect children under the age of 13 by restricting their ability to post free text, create their own user names or send and receive private messages.

The amended contract with the vendor will add Schedule H - Approved Modification and Integrations, which will allow for the integration of third party vendors that the Library and BiblioCommons have mutually agreed to integrate into the BiblioCommons product. Schedule A-2 will be amended to address the deployment of the BiblioCommons mobile app, BiblioApps, in iOS and Android environments.

CONSEQUENCE OF NEGATIVE ACTION:

Negative action or inaction will prevent the Contra Costa County Library from integrating third party vendors into the new website and launching the mobile app for the site.