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C. 14
To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Date: November  12, 2019
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: FIX the proposed revision rental documents for the use of the Montarabay Community Center, San Pablo area.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   11/12/2019
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Carl Roner - (925)313-2213
cc: Slava Gospodchikov - Engineering Services     Carl Roner- Special Districts     Rochelle Johnson - Special Districts     Victoria Skerritt, Special Districts    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     November  12, 2019
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

  
FIX December 17, 2019, at 9:30 a.m., as the date and time for a hearing to consider adopting Resolution No. 2019/639 to approve increases in rental fees effective December 18, 2019, revised rental agreement documents, and new insurance requirements for the Montarabay Community Center, as recommended by the Public Works Director, San Pablo area. (District I)  

  

RECOMMENDATION(S): (CONT'D)
DIRECT the Clerk of the Board of Supervisors to cause a notice of public hearing to be published in accordance with Government Code Sections 6062a and 66018.  

FISCAL IMPACT:

100% County Service Area (CSA) M-17 Funds.

BACKGROUND:

Staff analyzed the costs related to the use of Montarabay Community Center facilities and found that expenses for maintenance and operations related to rental use, exceed revenue from rental income. Increased maintenance costs, higher energy costs, and equipment replacement costs all contribute to depleting Montarabay Community Center’s reserves.   
  
Staff anticipates that improvements for greater accessibility and deferred maintenance expenses will exceed revenues. Accessibility expenses include Americans with Disabilities Act (ADA) improvements to make the parking lot accessible, including the addition of ADA parking stalls, striping and signage. Deferred building maintenance expenses include interior painting, floor covering, and chair and table replacements to maintain an acceptable appearance for rental of the Center. Roof repairs and exterior painting are also needed.   
  
On March 23, 1999, the Board approved fee increases and revisions to the Rules and Regulations for use of the Montarabay Community Center. There have been no changes to the Community Center Rules and Regulations, increase in rental fees, and inclusion of insurance requirements during the past 20 years. Staff surveyed other community centers and learned that the Montarabay Community Center fees are below the fees charged by other facilities for similar services. Staff recommends that the Board of Supervisors hold a hearing to consider approving the increase in rental fees, effective December 18, 2019, (Attachment 2) to enable staff to make the needed improvements discussed above and adequately maintain the facilities.  
  
Staff also recommends that the Board approve changes to the Community Center Rules and Regulations in order to limit the County’s liability exposure and to protect the facilities from damage. Rules and regulations changes include; a requirement that renters obtain a food permit from the County Environmental Health Division of the County Health Services Department when selling or serving food to the general public; a requirement that renters obtain a license from the California Department of Alcoholic Beverage Control (ABC) when a renter intends to sell alcohol; all renters obtain insurance with coverage of $1,000,000; and a specific prohibition against the use of inflatable jumpers.   

CONSEQUENCE OF NEGATIVE ACTION:

If the hearing is not held, the Board of Supervisors will not be able to consider increases in the community center rental fees. Rental revenue at the current rates make it difficult for County Service Area M-17 to generate enough revenue to pay for maintenance of the Montarabay Community Center building, grounds and equipment. Increased rental fees will help provide the revenue needed to make necessary improvements, adequately maintain the rental facilities, and support staffing a Facility Coordinator at the site.  

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