Agenda

Return

C. 28

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	November 19, 2019

Contra

Costa

County

Subject:

Amendment to Purchase Order with EPIC Systems, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/19/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	M Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 19, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order #F008676, with Epic Systems, Inc., to increase the Payment Limit by $4,900,000, to a total Payment Limit of $11,900,000 for the purchase of annual maintenance, training, and additional modules for the period from July 1, 2017 through June 30, 2020.

FISCAL IMPACT:

100% funding is included in the Hospital Enterprise Fund I budget.

BACKGROUND:

Health Services Department utilizes EPIC Systems, Inc., for managing patients Electronic Health Records (EHR) pursuant to the standard license and support agreement, dated April 26, 2001, between EPIC and the County. On June 13, 2017, the Board of Supervisors approved a Purchase Order #F008676, for a 3-year term with Epic Systems, Inc., EPIC, for an amount of $7,000,000. Due to the addition of new modules and maintenance for those modules under the Whole Person Care project, and smaller projects in the past Fiscal Year, funds for the original Purchase Order have been exhausted.

BACKGROUND: (CONT'D)

Approval for additional funding will allow the Contractor to provide continued maintenance services, and additional modules. These services and additional modules will allow all physicians, nurses, clinicians, and patient care managers to continue to provide managed care throughout Health Services Department to patients, through June 30, 2020.

CONSEQUENCE OF NEGATIVE ACTION:

If the request to add funds to the existing Purchase Order is not approved, it negatively affects clinician’s ability to adequately provide managed care to patients.