Agenda

Return

C. 67

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	November 5, 2019

Contra

Costa

County

Subject:

Contract #72-092-1 with Accela, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/05/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Randall Sawyer, 925-335-3210
cc:	Marcy Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 5, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #72-092-1 including mutual indemnification with Accela, Inc., a corporation, in an amount not to exceed $257,088, to provide data conversion software utilized by the Hazardous Materials and Environmental Health Divisions to track pertinent data on the regulated community and follow inspection data and enforcement actions, for the period from May 1, 2019 through April 30, 2021.

FISCAL IMPACT:

This Contract is funded 61% Environmental Health and 39% Hazardous Materials Program Fees.

BACKGROUND:

The Contra Costa County Hazardous Materials Division is the CUPA for all areas of Contra Costa County. For a number of years the Division has used Envision for Windows as its primary environmental health data management system. California Assembly Bill 2286 mandates upgraded electronic reporting to the State that will require the Division to upgrade the data management system to Envision Connect.

BACKGROUND: (CONT'D)

On August 16, 2016, the Board of Supervisors approved Contract #72-092 with Accela, Inc. to provide data collection software utilized by the Hazardous Materials and Environmental Health Divisions, for the period from May 1, 2016 through April 30, 2019.

Approval of Contract #72-092-1 will allow the Contractor to continue to provide services including the County’s obligation to indemnify Accela against third-party claims resulting from County’s use of the software, or County’s use of the software in a manner that violates the agreement or applicable law, through April 30, 2021. The Hazardous Materials Department is requesting an effective date of May 1, 2019 to avoid disruption in services.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, County will not have access to Contractor’s technical expertise and skill with respect to Contractor’s Envision Connect data management system.