Agenda

Return

C. 17

To:	Board of Supervisors
From:	Melinda Cervantes, County Librarian
Date:	November 19, 2019

Contra

Costa

County

Subject:

Add one Library Services Manager position

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/19/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Samuel Treanor at (925) 608-7702
cc:	Samuel Treanor

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 19, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 22520 to add one (1) full-time Library Services Manager (3KGA) (unrepresented) position at Salary Plan and Grade B85 1007 ($8,669 - $10,537) in the Library Department.

FISCAL IMPACT:

Upon approval, this action will result in an annual cost of $162,321 to the Library Fund. No impact to the County General Fund.

BACKGROUND:

The addition of this Library Services Manager position is part of a larger internal reorganization currently in progress. The plan involves a reorganization at the executive senior management level to better facilitate management workflow. While there is an additional cost at this time, a cost savings is anticipated with future position reductions.

BACKGROUND: (CONT'D)

The Library recently entered into a contract with BiblioCommons to enhance the Library’s website and virtual presence. In support of this contract, there is a need for a Library Services Manager to have a key oversight role of the BiblioCommons project, and other system-wide projects designed to facilitate implementation of the Library’s strategic plan.

The contract with BiblioCommons gives the Library great flexibility in presenting catalogs and curating information for patrons. Maintaining information, as well as initial decisions relating to the implementation of content, will require managerial oversight. This oversight will include supervision of the Library’s virtual services staff and marketing and communications team, as well as coordination with the Community Library Managers. Since this coordination will require an individual whom is able to direct and support numerous managers while handling complex matters, a managerial position is warranted. This oversight cannot be properly given within the Library’s current organizational structure given the existing myriad duties and oversight responsibilities fulfilled by the Deputy County Librarians.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, the Library will have difficulty implementing its reorganization plan, resulting in potential service gaps. Additionally, there will be inefficiencies in implementing and maintaining virtual services for patrons. Similarly, there will be a lack of crucial support for the Deputy County Librarians to handle discrete complex projects creating additional workflow burdens at the senior administrative level.