Agenda

Return

C. 65

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	November 6, 2018

Contra

Costa

County

Subject:

Purchase Order Amendment with Optiv Security, Inc. for Proofpoint software and support

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/06/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	Marcy Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 6, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, an amendment to Purchase Order #F009978 with Optiv Security, Inc., to increase the payment limit by $44,739 to a total of $304,739, for Proofpoint email protection software and support, with no change in the term of November 8, 2016 through November 7, 2019.

FISCAL IMPACT:

100% Hospital Enterprise Fund I budget.

BACKGROUND:

Proofpoint email protection software stops malware and non-malware threats such as impostor email. Proofpoint software protects Health Services Department systems and data against advanced threats and compliance risks, and also allows for sending encrypted email for protection of sensitive data. The County is party to an existing General Terms and Conditions agreement signed December 27, 2016 with Proofpoint, Inc. that governs the license and support of the software. The incorporated Product Exhibit contains an indemnity provision that County will indemnify Proofpoint, Inc. for claims or losses arising from County’s misuse of the software.

BACKGROUND: (CONT'D)

Pursuant to Board Order C.77, approved on December 6, 2016, the Board authorized the Purchasing Agent to execute a Purchase Order with Optiv Security, Inc. for the purchase and support of Proofpoint software, for the period November 8, 2016 through November 7, 2019. Subsequently, Board Order C.74, approved on October 24, 2017, authorized the Purchasing Agent to execute the General Terms and Conditions and Product Exhibit. This Board Order requests the addition of funds thereby increasing the total amount with no change to the term. The additional funds are needed because the County is paying for the software on an annual basis rather than paying for three years up front.

CONSEQUENCE OF NEGATIVE ACTION:

If this Amendment to increase the total amount of the Purchase Order is not approved, the Department will not be able to pay the third year of support, thus will not receive critical software updates.