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C. 34

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	November 6, 2018

Contra

Costa

County

Subject:

APPROVE a lease amendment and an amended work letter with the City of Brentwood for the Sheriff-Coroner's Department, District III. (WLP128)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/06/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

David Silva, 925 957-2463

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 6, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a First Amendment to Lease and an Amended and Restated Work Letter with the City of Brentwood to (i) extend the term of the lease from ten years to twenty years, and (ii) increase the amount available for tenant improvements from $248,800 to $709,800, in connection with the County’s lease of approximately 1,320 square feet of office space located in the City-owned building at 9100 Brentwood Boulevard, Brentwood for use by the Sheriff – Coroner Department.


AUTHORIZE the Public Works Director, or designee, to exercise the options to extend the term of the lease for up to an additional ten years.

RECOMMENDATION(S): (CONT'D)

FISCAL IMPACT:

100% General Fund - Plant Acquisition (0111 - 4437)

BACKGROUND:

On October 17, 2017, the Board of Supervisors approved a 10-year lease of a portion of the building that is the headquarters for the Brentwood Police Department for use by the Sheriff – Coroner. The Sheriff-Coroner intends to relocate its existing Oakley Substation to the leased space within the City’s Police Department. The ability to share space with the City’s Police Department enables the Sheriff-Coroner to accomplish a number of goals. First, the building’s location, in the center of East County, increases the substation’s ability to respond to emergencies quickly. Second, the building provides a level of security needed by law enforcement personnel that is very difficult to replicate in a conventional leased facility. Finally, by co-locating within the City’s Police Department, the County will have, in addition to exclusive use of the leased space, non-exclusive use of meeting rooms, the kitchen area, the men’s and women’s locker rooms, the booking area and holding cells in the building. These amenities make this space uniquely suited to the County’s needs and are not reflected in the monthly payments to the City.

The Board initially approved $248,800 for tenant improvements for this project based on a budget created in 2016. That budget estimate failed to consider a number of modifications required to convert the leased space to County use. Due to the increased County investment in the leased space, the lease is being amended to extend its term from ten years to twenty years, with two five-year extension options.

CONSEQUENCE OF NEGATIVE ACTION:

If the lease amendment and the amended and restated work letter are not approved, the existing lease may need to be terminated, resulting in a loss of the funds already expended and a less-than-optimal location for the Sheriff’s substation in East County.