RECOMMENDATION(S):
Acting as the Governing Board of the Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute Amendment No. 1 to the Consulting Services Agreement with Loving Campos Associates, Architects, Inc., Effective July 27, 2017, to modify sub-consultants and increase the payment limit by $64,087 to a new payment limit of $520,000, with no change to the original term, to provide architectural services for the new Fire Station No. 16 at 4007 Los Arabis Road in Lafayette.
FISCAL IMPACT:
Budgeted; 100% Contra Costa County Fire Protection District Capital Outlay Fund
BACKGROUND:
In late 2011, the Contra Costa County Fire Protection District (District) initiated the process for the design of a replacement facility for Fire Station 16 (FS 16) in Lafayette at the present location on Los Arabis Road. At that time, the station was comprised of a small residential style fire station built in the 1950s that was abandoned shortly after the Loma Prieta Earthquake. Subsequent to the closure, a double-wide mobile home was used for the crew living quarters.
Approximately $3 million was appropriated for the replacement of FS 16. In 2012, due to budget shortfalls and the eventual closure of FS 16, the project was placed on an indefinite hold. The funds were then designated to be used for the District’s contribution toward the building of Fire Station 46 (FS 46), a joint project with the Moraga-Orinda Fire Protection District. When the FS 46 project was dissolved, the District determined the most appropriate solution for the community of West Lafayette and for the overall service of the District was to rebuild FS 16.
New site plans have been developed, engineers and contractors have surveyed the site and the existing fire station structure, and multiple analyses have been performed to determine the feasibility of reconstruction, remodel of the existing structure, or tear down and rebuild from the ground up. While it is possible to re-use the existing fire station structure, it was determined that the value of that structure is very low to the overall project and the cost to provide the required code upgrades and seismic retrofits would outweigh the utility of rehabilitating the old structure.
The new station will be built to include modern seismic standards as well as being able to meet ADA requirements. The station will be built to provide protection for the community over the next fifty years and would allow for the facility to provide personnel with the components, systems, and features found in a modern fire station.
On behalf of the District, the County Public Works Department requested Statements of Qualifications ("SOQs") for architectural services for fire station design projects, including the rebuilding of Fire Station 16. The Public Works Department received 18 SOQs from interested firms and five firms were shortlisted. A selection committee comprised of County and District staff conducted interviews and ranked the shortlisted firms. Loving Campos Associates Architects, Inc. (LCA) was one of the top ranking firms. On November 8, 2016, the Board approved a Consulting Services Agreement with LCA in an amount not to exceed $455,913.
This Consulting Services Agreement (CSA) was administered by the Public Works Department on behalf of the District.
Since the execution of the Agreement, programming and subsequent design development required changes to the originally specified sub-consultants to better serve the needs and scope of work required for the project.
CONSEQUENCE OF NEGATIVE ACTION:
If the amendment is not approved, the required scope of work and consultants will not be utilized.
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