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C. 2

To:	Board of Supervisors
From:	Brian M. Balbas, Interim Public Works Director/Chief Engineer
Date:	November 14, 2017

Contra

Costa

County

Subject:

TERMINATE the emergency action for the repair of the Alhambra Valley Road Washout; Notice of Completion of Contract, Pinole area.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/14/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Diane Burgis, District III Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Emigh, 925.313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 14, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

TERMINATE the emergency action originally taken by the Board of Supervisors on February 14, 2017, pursuant to Public Contract Code Sections 22035 and 22050, to repair the Alhambra Valley Road Washout Project, as recommended by the Interim Public Works Director, Pinole area. Project No. 0672-6U6201 (District I); and


ACCEPT as complete the contracted work performed by Flatiron West, Inc., for the Alhambra Valley Road Washout Project, as recommended by the Interim Public Works Director, and DIRECT the Clerk to file a Notice of Completion for the repair contract, Pinole area. Project No. 0672-6U6201 (District I)

FISCAL IMPACT:

The total cost of the project is not expected to exceed $4,000,000. The project will be funded by Local Road Funds (100%). The project is eligible for prorated reimbursement under the state of emergency declared by Governor Brown on January 23, 2017.

BACKGROUND:

On February 14, 2017, the Board of Supervisors, pursuant to Public Contract Code section 22035 and 22050, declared an emergency and authorized the Public Works Director to proceed in the most expeditious manner to repair the washed out portion of Alhambra Valley Road.

The repair work required the construction of a new bridge with wingwalls, slope protection and roadway conform work.

The Public Works Department used the professional firm of Drake, Haglan & Associates, Inc., to prepare the repair design of the Alhambra Valley Road washout. On April 27, 2017, Drake, Haglan & Associates, Inc., approved the bridge design plans, special provisions, and engineer’s estimate. On May 2, 2017, Public Works Department Deputy Public Works Director Joe Yee, approved the plans, special provisions, and engineer’s estimate for the repair of the Alhambra Valley Road washout, and requested prices for the necessary equipment, services, and supplies to perform the emergency repair project as expeditiously as possible. The resulting price quotes were received on May 23, 2017.

On May 24, 2017, the Public Works Director signed a construction contract with Flatiron West, Inc., to perform the emergency repair work. The emergency repairs began June 12, 2017.

A sinkhole opened up in Pinole Valley Road immediately adjacent to the bridge work and has been repaired by the bridge contractor according to the plan prepared by and as directed by the Public Works Department.

The Interim Public Works Director reports that the Alhambra Valley Road Washout repair work has been inspected and complies with the approved plans, special provisions and standard specifications and has been accepted as complete as of November 2, 2017.

CONSEQUENCE OF NEGATIVE ACTION:

Contractor and sub-contractors will not receive full payment and a notice of completion will not be recorded.