Agenda

Return

C. 48

To:	Board of Supervisors
From:	Brian M. Balbas, Interim Public Works Director/Chief Engineer
Date:	November 14, 2017

Contra

Costa

County

Subject:

Approve a Change Order to Purchase Order No. 54240 with Caltronics Business Systems, District V.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/14/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Diane Burgis, District III Supervisor
Federal D. Glover, District V Supervisor

Contact:

Marie Estrada, 925.646-5515

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 14, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Interim Public Works Director, an amendment to purchase order No. 54240 with Caltronics Business Systems, increasing the payment limit by $110,000, to a new payment limit of $360,000, and extend the lease for two years for the period of December 5, 2017 to December 4, 2019, for two (2) Caltronics Bizhub Pro-1052’s and one (1) Caltronics Konica C-1060 digital copiers. (District V)

FISCAL IMPACT:

Print and Mail Services is a zero net County cost operation which charges back County Departments for printing. (100% Department User Fees)

BACKGROUND:

Caltronics Business Systems offered Print and Mail Services a 30% discount for years 4 & 5 of the original monthly lease agreement on PO 54240. This is a savings of $19,651.44 for the 24 month extension.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved, the employees at 651 Pine Street and the downtown Martinez County departments will be required to use the Print and Mail Services Copy Center located in Concord.