Agenda

Return

C. 37

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	November 7, 2017

Contra

Costa

County

Subject:

Add Positions to Employment and Human Services Department, Community Services Bureau

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/07/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Reni Radeva (925) 681-6321; rradeva@ehsd.cccounty.us
cc:	Reni Radeva

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 7, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

ADOPT Position Adjustment Resolution No. 22162 to add thirteen (13) Infant/Toddler Associate Teacher - Project (CJW2) (represented) positions at salary plan and grade QH5 0643 ($2,322 - $2,822), and one (1) Business Systems Analyst (LTWK) (represented) position at salary plan and grade ZB5 1694 ($6,380 - $7,755), in the Employment and Human Services Department, Community Services Bureau.

FISCAL IMPACT:

Upon approval, this action will result in an annual cost of approximately $836,986, of which $166,430 represents annual pension costs. The cost of these positions will be funded through an Early Head Start Grant awarded to Community Services Bureau. This action has no impact to the County General Fund. It is 100% federally funded. The U.S. Department of Health and Human Services Administration for Children and Families Notice of Award dated March 20, 2017 is attached.

FISCAL IMPACT: (CONT'D)

This new request is in addition to the one initially approved by the Board of Supervisors on May 23, 2017 (C.37) and Position Adjustment Resolution # 22076 (C.44). Within this total grant amount, Community Services Bureau has the flexibility to move 5% of the total grant award within the budget categories to best meet the needs of the program.

BACKGROUND:

Community Services Bureau (CSB) received a grant from the U.S. Department of Health and Human Services Administration for Children and Families to provide services to 190 infants and toddlers county wide. CSB will serve these children in child care centers operated by CSB and through partnerships with community based child care agencies throughout the County. The requested Infant/Toddler Associate Teacher-Project positions will provide direct services to children at the CSB's directly operated centers and will be counted in the required by Early Head Start teacher/child ratio. The Business Systems Analyst will be responsible for monitoring the CSB program and partnership programs, ensuring compliance with operational procedures and regulations, and service delivery utilizing CSB's locally designed management information system, Child Location Observation Utilization Data System (CLOUDS). Through consistent monitoring and analyzing the reports generated from the system, the Business Systems Analyst will provide on-going and timely information to the program managers to ensure accountability to time lines, follow-up and responsive service at all times. The Business Systems Analyst will receive technical support through the CSB 's CLOUDS vendor.

The grant is for the period March 1, 2017 through August 31, 2021. It is expected that this grant award will become part of CSB's base grant.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to obtain Board approval will prevent the Community Services Bureau (CSB) from fulfilling its grant obligations and providing needed services in the community. This could result in CSB being required to refund the grant to the U.S. Department of Health and Human Services Administration for Children and Families.

CHILDREN'S IMPACT STATEMENT:

Community Services Bureau supports all five outcomes established by the Children's Report Card: (1) Children Ready for and Succeeding in School; (2) Children and Youth Healthy and Preparing for Productive Adulthood; (3) Families that are Economically Self Sufficient; (4) Families that are Safe, Stable and Nurturing; 5) Communities that are Safe and Provide a High Quality of Life for Children and Families The requested action will better support all five outcomes.