Agenda

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C. 54

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	November 17, 2015

Contra

Costa

County

Subject:

CONTRACT WITH ORACLE AMERICA, INC., FOR PEOPLESOFT ENTERPRISE SOFTWARE LICENSES, MAINTENANCE AND SUPPORT

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/17/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 17, 2015
,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute an Executable Quote and Oracle Master Agreement with Oracle America, Inc., in an amount not to exceed $313,262 for PeopleSoft Enterprise software licenses, and maintenance and support for the period December 1, 2015 through November 30, 2016.

FISCAL IMPACT:

The $313,262 is budgeted under Org #1695 FY 2014-2015 and FY 2015-2016, supported through countywide inter-departmental charges to all departments.

BACKGROUND:

The PeopleSoft Human Capital Management (HCM) system is currently used to process the county’s payroll, in addition to maintaining Human Resources and Employee Benefits records.

BACKGROUND: (CONT'D)

During the Fit Gap Analysis, it was proposed to implement additional functionality for certain HCM modules, which will enable the County to streamline business processes. The modules that they propose we implement are: (1) Benefits Administration, which would minimize the current manual and labor intensive benefits process; (2) eDevelopment, which would allow greater employee self-service; and (3) eProfile Manager’s Desktop, which would enable managers to have workflow and reporting capabilities.

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the agreement will result in an inability to automate the Benefits Administration and the Employee Self-service modules on the newly updated County payroll system, which will increase the risk that the County will be unable to process employee Payroll, Human Resources and Employee Benefits timely and accurately.