Agenda

Return

C. 38

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	November 17, 2015

Contra

Costa

County

Subject:

AWARD Construction Contract for Emergency and Imaging Department Expansion and Reconfiguration on the 3rd Floor at CCRMC (WH504B)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/17/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	PW Accounting PW CPM Division Manager/Project Manager PW CPM Clerical Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 17, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

(1) APPROVE the design, plans, and specifications for the above project.



(2) DETERMINE that the bid submitted by C. Overaa & Co. ("Overaa") complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Overaa submitted a responsive and responsible bid for this project.

RECOMMENDATION(S): (CONT'D)

(3) AWARD the construction contract for the above project to Overaa in the amount of $1,846,000 and DIRECT that the Public Works Director, or designee, prepare the contract.

(4) DIRECT that Overaa shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $1,846,000 each.

(5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board.

(6) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidder is to be exonerated and any checks or

cash submitted for security shall be returned.

(7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.

(8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142.

(9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.

(10) DECLARE that, should the award of the contract to Overaa be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject the bid received.

FISCAL IMPACT:

100% Hospital Enterprise Funds.

BACKGROUND:

The main purpose of this project is to expand the Emergency Department (ED) fast track area at the Contra Costa Regional Medical Center (CCRMC) to help decrease the number of annual patient visits to the ED. Currently, the ED is operating at twice the design capacity.

The project, which involves approximately 5,960 square feet of interior modifications and improvements for fast track and patient triage on the third floor (Emergency and Imaging Departments), will result in reconfiguration of waiting and reception, triage and registration, exam rooms, medication room, radiology reading room, offices and work areas requiring new partitions, suspended ceilings, flooring, painting, casework, plumbing, HVAC, electrical, telephone/data communications, etc. The area of interior improvements is located in the west side of the five-story hospital building.

Plans and specifications for the project have been prepared for the Public Works Department by HDR Architecture, Inc. and have been filed with the Clerk of the Board by the Public Works Director. The construction cost estimate is $3,079,000, and the general prevailing wage rates are on file with the Clerk of the Board of Supervisors and will be the minimum rates paid on this project. Bids were received and opened by the Public Works Department on October 22, 2015, and the bid results are as follows:

BIDDER	BASE BID
C. Overaa & Co., Richmond	$1,846,000
Vila Construction Co., Richmond	$1,898,158
Taber Construction, Concord	$1,910,000

All three bids were below the Architect's Estimate of $3,079,000. Staff has evaluated the low bid submitted by Overaa and their good faith effort documentation. Staff has determined that Overaa's bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends that the Board award the construction contract for this project to Overaa, the lowest responsible and responsive bidder, in the amount of $1,846,000, which is $1,233,000 less than the Architect’s Estimate.

The general prevailing rates of wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request.

CONSEQUENCE OF NEGATIVE ACTION:

If this project is not approved and authorized, the Emergency Department at the Contra Costa Regional Medical Center will continue to operate at twice the design capacity.