Agenda

Return

D.4

To:	Contra Costa County Fire Protection District Board of Directors
From:	Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:	November 10, 2015

Contra

Costa

County

Subject:

Purchase of Mobile Command Unit - FEMA Assistance to Firefighters Grant

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/10/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Director
Candace Andersen, Director
Mary N. Piepho, Director
Karen Mitchoff, Director
Federal D. Glover, Director

Contact:

Lewis Broschard, 925-941-3501

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 10, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Fire Chief, or his designee, to execute a purchase order with LDV, Inc. for the manufacture and sale of one (1) Mobile Command Unit in amount not to exceed $976,500.

FISCAL IMPACT:

The proposed order of one (1) mobile command unit is valued at $976,500 including sales tax and all associated charges. This purchase is primarily funded through a grant from the Department of Homeland Security Fiscal Year (FY) 2014 Assistance to Firefighters Grant program. The grant award is in the amount of $849,131.00. As a condition of the grant, the District is required to contribute a cost match in the amount of $127,369.00 of non-Federal funds, or 15 percent of the Federal contribution of $849,131.00, for a total sum of $976,500.

BACKGROUND:

In December 2014 the Contra Costa County Fire Protection District (District) Board of Directors authorized the Fire Chief to apply for and accept grant funding for a regional command unit through the U.S. Department of Homeland Security Federal Emergency Management Agency Assistance to Firefighters Grant program. The grant funds a mobile command unit to support the implementation of the incident command system effectively at large scale incidents in the District and throughout the County. The grant application was supported by all the fire agencies throughout the County and is intended to improve collaboration among the fire agencies at large incidents.

The District was awarded the grant for the mobile command unit. The vehicle will provide a platform to serve the needs of incident command team personnel in providing effective command, control, and planning at these incidents. There is currently no fire-based mobile command unit within the County. The unit will complement the other regional assets in the County, including the San Ramon Valley Fire Protection District mobile communications unit, as well as the recently acquired Sheriff's Office mobile command unit.

The mobile command unit will be able to support up to 11 personnel functioning inside to fill the positions necessary to provide overhead support and command, communication, and control at large scale fires or other long term emergency incidents. The unit will function as the primary support vehicle for East Bay Incident Management Team (EBIMT) deployments within the County and could be made available for that team's use in Alameda County, the partner county of the EBIMT.

The unit will be manufactured by LDV, Inc., which is the same manufacturer of the Sheriff's Office mobile command unit. Efforts are focused on providing a platform that complements the Sheriff's unit so that both vehicles could be deployed together at large scale disasters, and the units can be used in support of either agency in the case of mechanical breakdowns or other out-of-service issues. Acquisition from the same vendor also ensures compatibility of systems and commonality for County and District radio technicians and information technology personnel to perform maintenance and repair on the unit.

The unit will be purchased under a cooperative purchasing agreement using either the Federal General Services Administration (GSA) schedule or the Houston-Galveston Area Council (HGAC) purchasing contract.

The manufacturing process is approximately eight (8) months and it is anticipated the unit will be delivered to the District in August 2016.

CONSEQUENCE OF NEGATIVE ACTION:

The District will not be able to take advantage of the $849,131 in Federal funding and the District and the County will not have a fire-based mobile command unit.

CHILDREN'S IMPACT STATEMENT:

No impact.