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C. 56
To: Board of Supervisors
From: Ed Woo, Chief Information Officer
Date: November  10, 2015
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Contract Amendment with CherryRoad Technologies Inc for a Fit/Gap Analysis and Software Upgrade
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   11/10/2015
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
ABSENT:
Federal D. Glover, District V Supervisor
Contact: Sheryl Webster 925-313-1281
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     November  10, 2015
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a contract amendment with CherryRoad Technologies, Inc., effective November 1, 2015, to extend the term through December 31, 2016 and increase the payment limit by $4,334,950 to a new payment limit of $5,684,950 to provide additional services to upgrade County’s PeopleSoft software system.  

FISCAL IMPACT:

The $5,684,950 is budgeted under Org #1695 FY 2014-2015, FY 2015-2016, and FY 2016-2017, supported through countywide inter-departmental charges to all departments.

BACKGROUND:
BACKGROUND: (CONT'D)

The PeopleSoft Human Capital Management (HCM) system is currently used to process the county’s payroll, in addition to maintaining Human Resources and Employee Benefits records. The original contract provided for Contractor to perform a fit/gap analysis, infrastructure assessment, and initial upgrade tasks to upgrade PeopleSoft HCM version 8.8 to version 9.2, at a cost up to $1,200,000.  
  
The County and contractor first amended the contract in September 2015 to provide that the Contractor would host nine application test environments.  
  
The proposed second amendment is for Contractor to perform the PeopleSoft HCM upgrade and implement additional functionality for certain HCM modules. The purpose of the HCM upgrade is so the County can: (1) remain on a supported version of HCM; (2) reduce existing HCM customizations to the extent possible; (3) reduce existing reports and queries to the extent possible; (4) perform technical upgrades of remaining customizations; and (5) evaluate and implement new functionality.  

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve the contract amendment will result in an inability to update the County's current version of its payroll system, which will increase the risk that the County will be unable to process employee Payroll, Human Resources and Employee Benefits timely and accurately.

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