Agenda

Return

C. 3

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	November 3, 2015

Contra

Costa

County

Subject:

Contract amendment with Mark Thomas and Company, Inc., to extend termination date of agreement

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 11/03/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Kevin Emigh, 925-313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: November 3, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment effective, November 5, 2015, with Mark Thomas and Company, Inc., to extend the termination date from November 5, 2015 to December 31, 2017, for on-call structural engineering services, with no change to the original payment limit of $250,000, Countywide. (Project No. 0672-6U4145)

FISCAL IMPACT:

Work performed under this amendment is funded by 100% Local Road Funds.

BACKGROUND:

The Public Works Department is involved in various projects in the County which require structural engineering consulting services for road, flood control, and airport projects. After a solicitation process in 2012, this firm and four other firms were selected to provide structural engineering services on an “on-call” basis. On November 6, 2012, a consulting service agreement with Mark Thomas and Company, Inc. was approved by the Board of Supervisors.

Since the original consulting service agreement was executed, the Consultant provided on-call structural engineering services on multiple projects. While most of these projects have been completed, the Morgan Territory Road Bridges (MP 4.3, 4.4) Scour Repairs project is an on-going project that requires Consultant’s engineering services beyond the Agreement’s November 5, 2015 expiration. In order to allow this project to continue without disruption, the contract is being extended solely for the completion of this project. The Consultant needs to complete the project plans and specifications for this project and remain available to answer bidder questions. Construction for the Morgan Territory Road Bridges (MP 4.3, 4.4) Scour Repairs project is anticipated to occur next year. No increase in the contract amount is being sought.

Approval of this Consulting Services Agreement Amendment No. 1 will allow the Consultant to continue providing structural engineering consulting services to the Morgan Territory Road Bridges (MP 4.3, 4.4) Scour Repairs project through December 31, 2017.

CONSEQUENCE OF NEGATIVE ACTION:

If the contract amendment is not approved, the Morgan Territory Road Bridges (MP 4.3, 4.4) Scour Repairs project will experience delays and added costs as County solicits for new professional services which will duplicate previous work.