Agenda

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C. 7

To:	Board of Supervisors
From:	Greg Baer, Director of Airports
Date:	October 25, 2022

Contra

Costa

County

Subject:

APPROVE AND AUTHORIZE AMENDMENT NO. 1 TO CONSULTING SERVICES AGREEMENT WITH KSA ENGINEERS, INC.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/25/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Greg Baer, 925-681-4200

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 25, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Director of Airports, or designee, to execute Amendment No. 1 to the Consulting Services Agreement dated July 1, 2021, with KSA Engineers, Inc. (Contract) to add additional personnel to their subconsultant’s rate sheet.

DELEGATE authority to the Director of Airports, or designee, to approve non-substantiative changes to the Contract.

FISCAL IMPACT:

There is no negative impact on the General Fund. There is no change to the contract amount with all contract costs being paid by the Airport Enterprise Fund.

BACKGROUND:

KSA Engineers, Inc. (KSA) is the primary consultant overseeing the construction management services on the Airport Rescue Fire Fighting (ARFF)/Terminal building project at Buchanan Field. KSA has assigned Hill International, one of their subconsultants, to perform the construction management services required during the project. Hill International has requested adding additional staff members to their rate sheet to assist with the $18 million project. The KSA contract is being amended to replace the current Hill International rate sheet and replace it with one that includes the additional personnel. The positions being added will not change the scope of service or the amount of the KSA contract.

Because non-substantiative changes to the contract currently requires Board of Supervisors approval, adding or changing personnel necessary to complete construction management tasks is affecting the project’s schedule. It is important that the Director of Airports, or his designee, have authority to make non-substantiative changes to prevent interruptions in construction management services and/or delay submittal of invoices for payment. All substantiative changes, such as extending the contract or adding additional funds, will continue to require Board of Supervisors approval.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, KSA’s subconsultant’s will not be able to utilize the additional personnel they now require in performing the construction management services for the ARFF/Terminal building project and any further changes to personnel will impact the project’s schedule.