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C.3

To:	Contra Costa County Fire Protection District Board of Directors
From:	Lewis T. Broschard III, Chief, Contra Costa Fire Protection District
Date:	October 11, 2022

Contra

Costa

County

Subject:

Authorize Payment to Moraga-Orinda Fire District for Zonehaven Evacuation Module

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/11/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Director
Candace Andersen, Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director

Contact:

Brian Helmick, Deputy Fire Chief 925-941-3300

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 11, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller, on behalf of the Contra Costa County Fire Protection District, to make a payment to Moraga-Orinda Fire District, in an amount not to exceed $164,250, as reimbursement for the second year of the Zonehaven Agreement for a comprehensive regional evacuation support system.

FISCAL IMPACT:

100% CCCFPD General Operating Fund

BACKGROUND:

Moraga-Orinda Fire District (MOFD) was awarded a grant as a sub-recipient of an Urban Areas Security Initiative Grant (UASI) awarded to Contra Costa County in the amount of $300,000. The purpose of the grant was to contract the development of a comprehensive evacuation support system consisting of fire modeling, evacuation polygons and an evacuation decision support tool. MOFD initiated a competitive bidding process and issued a Request for Proposals (RFP) for Cloud-Based Evacuation Management and Community Evacuation Interface Software. MOFD received one proposal from Zonehaven, Inc. and executed a three-year agreement.

BACKGROUND: (CONT'D)

The first year payment due to Zonehaven, which included set up, was $299,250. Year two and three payments are $164,250 annually.

The UASI award covered the first year payment. In the absence of additional funding, MOFD has indicated they will terminate the agreement with Zonehaven. The agreement is attached.

Contra Costa County Fire Protection District -- as the largest regional agency -- has agreed to pay the second year payment and work with the County Fire Chiefs to discuss options the third year payment.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, the Zonehaven agreement will be terminated.