Agenda

Return

C. 70

To:	Board of Supervisors
From:	Monica Nino, County Administrator
Date:	October 4, 2022

Contra

Costa

County

Subject:

Contract with CivicPlus, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 10/04/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

L. DeLaney, 925-655-2057

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: October 4, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Director, Office of Communications & Media, or designee, to execute a master services agreement with CivicPlus, LLC in an amount not to exceed $80,000 for hosting and support services for the County public website for the period July 1, 2022, through June 30, 2023.

FISCAL IMPACT:

The cost of the master agreement is a budgeted expenditure of the department of County Administration (100% General Fund).

CONSEQUENCE OF NEGATIVE ACTION:

If this contract agreement is not approved, the County runs the risk of not providing vital information about its meetings, programs, and services for the public through its primary website.

BACKGROUND:

The Office of Communications & Media in the department of County Administration contracted with CivicPlus, LLC on February 6, 2018 to redesign, provide training to manage content, and go live with a new County public website. After the redesign process, a mobile-responsive website was launched in June 2019. The website has provided the County and departments a strong online presence to provide information.

The continued technical hosting and support services for Fiscal Year 2022-2023 will maintain the County’s “virtual office” to assist the public with information and services.

This contract obligates the County to indemnify the Contractor against third-party claims arising out of the County’s negligence in performing the Agreement. Contractor’s liability under the contract will not exceed the amounts paid by the County in the year prior to the claim except for Contractor’s indemnification obligations, which are limited to five times the County’s annual payment. The contractor is not liable for failure to deliver the services that are caused by its third-party server host.